The Director will plan, coordinate, and implement student programs and college-wide events often in collaboration with others, both from within Student Affairs and across the college. The Director will serve as an advisor to the Student Government Board and clubs and interest groups to encourage the development of extracurricular and co-curricular student engagement programs. In addition, the Director will execute programming for WellMed Student Wellness Program and Career Advisory Program under the direction of the Office of Student Affairs. This role is also responsible for daily operations of the Office of Student Activities where the incumbent will supervise and train three positions.
Manage and supervise the operations of the Office of Student Activities.
Provide support, and direction to student groups, organizations and advisors through leadership, organizational and resource development. This includes support to student clubs and individuals.
Provide outreach to all students regarding student life, supplying information, ideas, technical, financial, and logistical assistance. Trains and mentors the Student leaders within the Student Governing Board, the Social Committee, the WellMed Committee and other student leadership committees associated with executing annual campus events and programs.
Oversee and assist in developing activities, events and programs designed for the social, cultural and career development of students.
Under the direction of Student Affairs develop and execute monthly content and programming for WellMed.
Under the direction of Student Affairs develop and execute yearly career advisory programming.
Supervise and provide support for campus special projects like Project Kindness, Musicians of Einstein, and Einstein Families (parenting group).
Establishes planning timelines and benchmarks, and monitors progress throughout the planning period, and serves as lead of the overall planning committee while providing significant guidance to all sub-committees.
Serve as a liaison on matters related to external events.
Manage complex budgets of significant size, partners with the Procurement department to negotiate with vendors and arrange for the utilization of institutional resources.
Ensure adherence to proper protocol and etiquette at all events.
Serve as an administrative representative for Student Life on the Quality of Life campus committee.
Oversee the financial management of the Student Governing Board including the monitoring of student club/organization accounts.
Manage the use and scheduling of campus spaces under the Student Activities jurisdiction and ensure appropriate use of the spaces, which includes adhering to campus policies.
Supervise the maintenance of the master calendar of student activities and events.
Oversee the management of the campus Student Caf, Student Caf events, and student employees.
Work hand in hand with graphic arts and internal communications departments for all events sponsored by the OSA for items including but not limited to: printed promotion, OSA web site, social media, flyers, posters, banners, invitations, programs, awards, certificates, bulletin boards, PR, flat screens, calendars, yearbook, ESAs, emails.
Oversee the Einstein virtual store including ordering,tracking of inventory,financial reporting,distribution and receivables.
Coordinate all aspects of the Student Activities web site and continue to regularly update and improve including CMS and web design. Assist OSA with Wellmed, OME and CAP websites.
Coordinate integration of medical students and graduate students for all student-related activities, including Homecoming, Ad-lib Night, Formal Dinner-Dance, etc.
Specific to Commencementand Commencement web site:
Oversee the development of the commencement script, auditorium and stage layouts, and participant database.
Oversee the commencement databasefor MD and Ph.D. students which includes important commencement information for family hooders, special needs requests, stage children,commencement tickets, seating, dressing, appreciation diplomas and dinner dance participation.
Oversee the ordering of commencement regalia for all participants.
Working with graphic arts department coordinate all the printed items and signage necessary for participants including the program as well as photography for commencement related activities.
Coordinate all aspects of yearbook working closely with printer, student committee, parents, and departments.
Specific to Orientationand the Orientation web site:
Assists in the development and implementation of orientation and first-year-experience programming for the incoming class, which includes traditional, non-traditional, and commuter students.
Oversee all Biochem non-academic activities.
Liaise with Orientation Leaders for Orientation Committee bios and pictures.
Supervise and train the Orientation Leaders for the week of Orientation programs.
Working with graphic arts department coordinate all the printed items and signage necessary including the program as well as photography for Orientation related activities.
Import Liability forms, Direct Deposit form, and HIPPA forms for student electronic submission
Supervise all IT/AV needs for all Orientation week programming including the On Becoming a Physician Ceremony which includes a live feed.
Liaise with various departments including, Library,Benefits, Occupational Health, Security, and Housing for updates on important documents.
Work hand in handas part of the Student Activities teamfor event planning with students, speakers, faculty, administration, VIPs, Deans, Ph.D. and alumni office and appropriate service departments such as audio visual and IT to produce the highest standard of professional programming on behalf of the campus.
Additional duties as assigned.
Plans and executes all key annual and special events such as Commencement, awards ceremonies, unique events such as Convocations, White Coat Ceremonies and named lectureships.
Specific to Convocations and lectureships:
Work with Senior Leadership and Deans Office Oversee and coordinate all aspects of special campus wide events.
Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, e...mploying Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.