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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The UW Finance Transformation Program (UWFT) is a $270M initiative to replace the University’s financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system – to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW’s highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.
The UWFT program is seeking a Communications/Stakeholder Engagement Specialist that is responsible for:
1. writing and producing communications and education material re: the Shared Environment and Support models related to the UWFT program, including the writing and development of our every other week update to Administrators, 2. managing various aspects of stakeholder information, engagement and meeting set up, 3. assisting with the agenda and materials creation, facilitation, note taking and follow up action items of our Operating Model Working Group (OPWG) made up of key academic and central administrators, and other venues as needed 4. as needed, manage small 'projects' end to end within the team (video production for information series, ensure content on the Administrators Guide to the Shared Environment is updated regularly, etc.)
The candidate must work effectively both independently and in teams, collaborate with a wide variety UW key stakeholders and program team members to successfully drive the above work. The successful candidate must have the unique ability to think strategically, focusing on broad outcomes, while maintaining the ability to tactically execute. It will be critical for this candidate to have a broad and solid understanding of the Operating Model team work in order to effective perform their role.
The candidate must possess excellent writing and editing skills and the ability to conduct relevant research and collaborate with others to draft materials and messaging, and finalize materials for delivery or publication. The candidate must demonstrate meticulous attention to detail and excellent copy editing and proofreading skills.
The candidate must have strong big picture capability, organizational and project management skills, with the ability to plan, schedule and manage multiple, complex projects under tight deadlines. The candidate must possess strong people skills, including the ability to build trusted relationships with key stakeholders, team members and staff.
Communications Material Development/Deployment and Planning/Strategy
Research, write and edit communications material (e-newsletters, blogs, emails, website content, presentations, videos, podcasts. etc.) for diverse audiences throughout UW
Coordinate production of communication materials, as needed; obtain authoritative advice from business partner leadership and staff, regarding policies, guidelines, procedures and communications messages when a higher review is needed - a key deliverable being our bi-weekly email update to Administrators.
Make theoretical and/or subjective judgments regarding communications and messages, and frequently develop and/or apply new approaches, methods, techniques and technologies to develop, share and evaluate information;
Help assess effectiveness of Op Model communications and determine what efforts are needed to improve and maintain the quality of information
Solicit input and feedback on communications materials, prepare them for publishing and disseminate them to appropriate audiences using a variety of media
Organize/manage logistics for communications efforts
Execute communications plan, ensuring deliverables are produced and reviewed, and delivered on deadline, help revise and refine the communication plan, strategies and tactics to align with key project phases, deliverables and milestones
Monitor, measure and assess effectiveness of communication strategies; provide strategic communication counsel and advice to Communications Lead
Work with change management team to define communications needs by audience and tailor communications to achieve the desired impact
Participate in team strategy and decision making
Create and maintain all needed stakeholder lists, distribution lists
Execute on scheduling for stakeholder sessions (SE Modeling sessions, Administrators information and education sessions, etc.)
Support team member in managing the agenda creation, notes taking and scheduling for the Op Model Working Group monthly meetings.
Manage project beginning to end by Solution creation, manage work progress, develop deliverables, provide updates, ensure communications, etc.
Bachelor's Degree, preferably in English, Journalism, communications, or related field
5 years of experience in communications with a significant focus on content creation.
Demonstrated ability to develop, manage and execute communications strategies and plans
Demonstrated ability to build effective working relationships with a diverse set of individuals and personalities, including at the executive level
Ability to use independent judgment in choosing communication methods and tools needed to implement communication plans
Demonstrated strong writing, verbal and interpersonal skills, including the ability to write, edit and present key messages for general, targeted and executive level audience in a way that is engaging, accurate and appropriate for varying levels in the organization
Demonstrated ability to manage multiple priorities simultaneously and to work autonomously with minimal supervision in a fluid, fast paced and dynamic environment with shifting deadlines and priorities
Demonstrated ability in structured thinking and communications that drives clarity in message and outcomes
Experience in planning and executing projects on time, with high quality deliverables and in a timely fashion
Experience in planning, scheduling and managing multiple, complex projects to meet tight due dates in a fluid, fast-paced environment with shifting deadlines and priorities
Highly self-motivated and creative with a passion for producing compelling communications
Ability to work both independently and collaboratively, with exceptional professionalism
Ability to take responsibility for meeting goals, objectives and obligations, and for solving problems while representing the mission, vision and values of the program and University
Ability to obtain, analyze and evaluate information effectively in the face of ambiguity; ability to make appropriate decisions based on relevant information and experience
Ability to develop strategies and measures for success, and feasible timelines for successful project implementation and execution
Ability to work effectively with a highly diverse set of individuals and personalities
Ability to be flexible and adapt to course changes
High attention to detail; excellent copy editing and proofreading skills
Advanced Microsoft Office suite skills and overall computer literacy
Familiarity with project management (Jira, Smartsheets) and editing tools (Adobe, etc.)
Demonstrated experience and knowledge of publication processes, communications principles, methods and materials
Experience with publications management and production processes and tools and formatting in a variety of applications (such as InDesign, Visio, Excel, Word, PhotoShop and PowerPoint)
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience developing and executing strategic communications efforts in a large government agency or other large organization
Experience with higher education and understanding of mission and goals of public universities
Demonstrated excellent skills for client and interpersonal interaction as well as written & verbal communication
Experience in HR, employee or internal communications
Previous experience writing on behalf of government, university, or business executive(s)
Familiarity with manage projects using standard project management methodology and tools
CONDITIONS OF EMPLOYMENT:
Work in an open office environment and contribute to collaborative team work focused on problem-solving. Daily interactions with other team members, subject matter experts and stakeholders at all levels of the organization. While the general working hours are within Monday through Friday, 8 a.m.-5 p.m. will on occasion, need to adjust hours to accommodate the business needs and deadlines. This position on the Finance Transformation Project is temporarily funded; continued employment is contingent on ongoing funding and performance.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.