Position Description: The UCLA Lake Arrowhead Lodge (LAL) is a year-round hospitality enterprise, servicing conference groups, transient guests, and social events from Labor Day to mid-June; and servicing BRUIN WOODS Family Resort guests during the summer months. The property is located 100 miles from the UCLA campus, in the San Bernardino Mountains, and consists of 50 acres with meeting space and overnight sleeping rooms to accommodate 200 guests. The LAL team consists of 60+ career team members and 150 total team members.
Reporting to the Director/ General Manager of the UCLA Lake Arrowhead Lodge (LAL), the Executive Assistant provides office management and organization, public relation functions, manages property-wide metrics, and financial and administrative support. Responsible for supporting strategic initiatives of the Director by planning and managing the Director's calendar; researching, drafting, and preparing memos and correspondences; coordinating travel itineraries for the Director, establishing and maintaining both electronic and manual files; establishing relationships and systems to effectively monitor deadlines for critical material required from subordinate administrative and operational units.
Position provides high-level projects and office management support to the Director, Assistant Director, and LAL managers as assigned. Duties include assisting in the coordination of strategic level projects and events such as industry conferences and other support for campus and off-campus meetings. The incumbent assists the research and analysis for mission-critical projects and supports organization-wide efforts including Guest Satisfaction Surveys and market research.
This role is responsible for updating the Director on project timelines for multi-million-dollar Capital program projects, coordinating the involvement of subject matter experts, consultants, and the Maintenance & Grounds Manager. Duties include coordinating arrangements for office support functions as well as the execution of daily tasks maintaining paper and electronic filing systems.
Incumbent manages incoming requests and inquiries to the Director's office; facilitates communications between the Director, LAL leadership team, and the Housing and Hospitality AVC's Office; including coordination of work flow; researching, drafting and editing a variety of correspondence for the Director's use and/or signature.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.