Coordinating and implementing event logistics, including managing daily catering order requests
Researching and assisting with vendor selection including negotiating contracts with vendors
Preparing event budgets, processing and reconciling expenses, preparing financial reports
Developing and implementing processes that increase the effectiveness of Law School operations in financial, human resource, and facilities areas
Serving as the Law School 'go-to' expert and trainer for multiple business operations software applications
Researching, compiling, and analyzing data to create reports, proposals and other documents for the Events and Administration leadership
Managing special projects such as creating content for student worker website, analyzing data for the annual American Bar Association review, preparing variance reports for departmental budgets
Scheduling invite emails, tracking registration and attendance, preparing speakers and hosts with regard to content, format, scheduling and logistics, and running the virtual events through Zoom
Other responsibilities will include, but are not limited to: creating law school event pages, creating zoom pages/links, promoting virtual events, following up with attendees/no shows, cleaning up/uploading recordings, scheduling future Zoom events
Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others
Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
Performs other related work as needed
Relevant experience, such as event planning or work in an administrative capacity
Experience working in higher education
Previous experience with event coordination
Project management experience
Strong customer service orientation with excellent oral and written communication skills
Ability to take initiative and organize and complete activities and projects with minimal supervision
Ability to handle public contact with courtesy, clarity, and diplomacy
Ability to handle sensitive and confidential situations and information with absolute discretion
Ability to maintain calm and courteous demeanor and to work productively in the midst of competing priorities, complex problems, and tight deadlines
Exceptional problem-solving skills
Strong technical aptitude for use of business operations software applications
Proficiency with MS Office applications
Willing and able to travel to locations around the Chicagoland area if needed
Willing and able to work evenings and weekends with advance notice
Ability to lift a minimum of 25lbs
Cover Letter (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.