Representing the Advancement Office in the College of Law (COL), the Development Assistant will be responsible for providing support in administrative and fund development activities for the College of Law advancement efforts; specific job duties and responsibilities include, but are not limited to: assisting with donor/prospect identification, tracking, screening, and preparation for visits; donor/prospect gift and data oversight, reporting, and follow-up; general support of office administration and coordination; event coordination, support, and logistics; and other duties as assigned to carry out the mission of the College of Law Advancement Office.
DUTIES AND RESPONSIBILITIES
Provide Administrative Support (25%)
Provide support to the Senior Director of Development and other gift officers in making travel arrangements and completing travel reimbursements. (3%)
Scheduling and calendaring of individual meetings and appointments for the Advancement team including oversight of shared unit event calendar and University Advancement event calendar. (2%)
Assist with preparation and follow-up for prospect meetings, including, assembly of meeting materials, meeting itineraries, data, contact report and proposal entry. (6%)
Prepare reports for team and leadership meetings. (3%)
Assists Senior Director of Development in establishing short- and long-term budget planning and yearly budget allocations.(4%)
Assists in development of annual Operating Plan. Authorizes, monitors, and approves purchasing card expenses. (4%)
Monitor inventory of alumni merchandise swag and communication materials, including working with vendors to place orders. (2%)
Tracks and regularly provides updated information for accounts and contacts, including allocation code list, departmental directories, unit contact list, development officer contact lists, etc. (1%)
Manage Data and Related Communication Projects (25%)
Manage the processing, acknowledging, and tracking of gifts directed to the COL. (5%)
Update address information for alumni, donor, and prospect records in the Advance database system, prepare mailing lists, maintain CAS alumni, VIP and top donor lists, request appeal codes, allocation codes, and develop fundraising reports as needed. (3%)
Provides contact report, proposals and other data entry following donor meetings and Advancement events.(2%)
Serve as a resource for departmental support staff regarding issues related to unit endowments, stewardship, retrieval and use of alumni data and other questions as they arise related to Advancement. (1%)
Assist with prospect research for building engagement and cultivation strategies, including, identifying alumni/development prospects audiences, using various Advancement software tools, researching for biographical and business information on prospects, and gathering donor giving history. (8%)
Assist with communication through development of mailing lists, email lists, content creation and distribution. (2%)
Maintains system for alumni and donor birthday cards and personalized alumni board birthday cards. (1%)
Manages COL endowment and scholarship accounts. (3%)
Provide Support for Donor and Prospect Identification, Engagement, Cultivation and Stewardship (35%)
Act as the chief drafter of all gift agreements and endowment agreements for the unit. (7.5%)
Coordinate with the Office of Finance and Endowments in University Advancement to ensure that endowment agreements proceed in a timely manner through the entire process. (7%)
Coordinate the entire list of Endowments and Expendable agreements for the COL to ensure that all funds are being spent in an appropriate manner. (7%)
Acts as a host to donors and invited guests at events and in the COL. Donor cultivation and stewardship activity includes meeting and greeting donors and guests and addressing questions and concerns. (2%)
Prepares donor and prospect briefing papers and Advancement guest itineraries. (7%)
Assists fundraising staff with the development and preparation of proposals, stewardship reports and other support materials for prospects and donors.(4%)
Assists with management of memento distribution and delivery. (0.5%)
Assist with Advancement Events and Activities for the College of Law (15%)
Researching, planning, implementation, and execution of Advancement events. (5%)
Assists with careful follow-up and strategic next steps after events. (5%)
Maintains event attendee registration and record tracking. Assists with administrative support of COL Alumni Board. (5%)
MSU College of Law is a dynamic learning community with around 700 students, 55 faculty members, 50 staff members, 5 librarians, and 7 legal clinics. We offer nationally ranked programs in Intellectual Property and Trial Advocacy, an acclaimed Indigenous Law and Policy Center, as well as the Animal Legal and Historical Web Center. Faculty members lead the academic dialogue in a wide range of fields, including social justice, innovation, and business and regulatory law.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which would normally would be acquired by completing a four year college program in Communications, Public Relations, or Marketing; up to six months of related and progressively more responsible or expansive work experience in professional fundraising, public relations, marketing, or a related field; or an equivalent combination of education and experience.
High-level analytical skills, self motivation, responsibility and the ability to move projects and tasks forward.
Professionalism, confidentiality, and the ability to communicate clearly and work collaboratively at all times is required for this position.
High attention to details.
Developed experience working with Microsoft Excel Word, PowerPoint
Experience working with Teams; AdvanceWeb; Cognos; MSU’s EBS and Concur systems.
Experience working with computer applications including legal databases.
Knowledge of donor identification, cultivation, solicitation, and stewardship processes that would normally be acquired by working in a development office for a minimum of two years.
Ability to possess a valid vehicle operator’s license.
Experience in public speaking and professional writing.
Demonstrates a work orientation that includes problem solving, seeing the bigger picture, forecasting potential trouble spots, taking initiative, and a dedication to continuous self-improvement.
Knowledge of the legal profession.
Ability to work with a diverse group of people.
Excellent communication skills.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
Required Application Materials
Three Professional References
The university is requiring all MSU students, faculty and staff to be vaccinated against COVID-19 with limited exceptions. Learn more at: https://msu.edu/together-we-will/
Spartans work every day to advance the common good in uncommon ways.Together, we tackle some of the world?s toughest problems to find solutions that make life better?from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.We're good at it, and we've been at it for more than 150 years.The nation?s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.Today, MSU is one of the top research universities in the world?on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we?re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.