Schedule Information: 8:00 am - 4:30 pm, Monday - Friday
Hours per Week: 37.5
Work Conditions: Work is primarily indoor and sedentary in nature.
Duties of Position: Responsible for performing advanced, diversified and confidential administrative support services for the Chief of Staff as part of the Office of the President including planning and management of special events, presentation preparation and meeting management / briefings. Responsible for coordinating the operational details of the Chief of Staff function.
Manages and performs the administrative support functions of the Chief of Staff such as mail distribution receiving and responding to phone correspondence, email correspondence, preparing written correspondence, reports, agendas and miscellaneous documents, much of which is confidential in nature.
Manages sensitive information with discretion and confidentiality.
Coordinates and maintains departmental legislative records and databases, as appropriate; establishes and maintains files and records for the Chief of Staff.
Attends meetings and takes minutes.
Monitors and coordinates accounting activities as appropriate and prepares internal reports for Chief of Staff
Maintains internal communication with appropriate staff and administrators and responds to inquiries in accordance with established procedures.
Responsible for other duties as assigned by the Chief of Staff.
Educational Requirements: Bachelor's degree strongly preferred. Associate degree with specialized training in administrative and office practices and procedures. Advanced computer skills. Web/Internet experience. Advanced skills in Word, Excel and PowerPoint. Office Administrator Certificate desirable.
Experience Requirements: Executive secretarial/office management experience with demonstrated administrative skills supporting Senior Executive level management. Demonstrated experience with high-level problem solving, project management and event planning. Strong follow-up and follow-through skills. Detail-oriented with the ability to multi-task. Strong interpersonal skills with ability to interact effectively across internal and external organizational structures. Ability to show grace under pressure.
Required Documents:***A resume and cover letter are required to complete the application process***
* Official transcripts required upon hire * Employment is contingent upon Criminal Background Check. * Employment sponsorship is not available.
Harper College is a comprehensive community college dedicated to providing excellent education at an affordable cost, promoting personal growth, enriching the local community and meeting the challenges of a global society. The specific purposes of the College are: To provide the first two years of baccalaureate education in the liberal and fine arts, the natural and social sciences and pre-professional curricula designed to prepare students to transfer to four-year colleges and universities; To provide educational opportunities that enable students to acquire the knowledge and skills necessary to enter a specific career; To provide continuing educational opportunities for professional job training, retraining and upgrading of skills and for personal enrichment and wellness; To provide developmental instruction for under-prepared students and educational opportunities for those who wish to improve their academic abilities and skills; To provide co-curricular opportunities that enhance the learning environment and develop the whole person. Essential to achieving these purposes are all of the College's resources, support programs and services.