Executive Assistant, Development and Alumni Affairs
Wayne State University
Location: Detroit, Michigan
Internal Number: 76_209290
Essential Functions: JOB PURPOSE:Provide confidential and administrative support to the Vice President for Development and Alumni Affairs and President of the WSU Foundation (VP), Associate Vice President of Principal Giving and Campaign Director (AVP), and the Director of Administrative Services (Director). Oversee and participate in assigned programs, projects, and initiatives to assist with achieving division goals and objectives. Serve as a liaison with internal and external contacts and represent the Division as directed.ESSENTIAL FUNCTIONSProvide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; set priorities. Prepare itineraries and agenda packets for the VP, AVP and Director. Coordinate with the Office of the President, Provost, Cabinet members, Deans, and other campus executives to schedule meetings, events, and activities.Schedule meetings with high-level donors, alumni, and volunteers. Coordinate schedules of VP direct reports for leadership team meetings. Independently prioritize and respond to calendar-related requests for VP and AVP. Serve as an information source to staff, donors and the public; answer questions, provide information and resolve routine problems regarding operations and services.Provide high-caliber, professional customer service (i.e. prompt service, knowledgeable about the Division, etc.) to donors, alumni, faculty, staff, and other members of the community. Build and maintain professional relationships and professional, effective communication with individuals conducting business with and for the university.Prepare and process general correspondence and reports. Prepare meeting materials and presentations for the VP and AVP. Provide technical writing where necessary; proofread and edit outgoing documents.Plan and facilitate the quarterly divisional meetings including agenda preparation, meeting logistics, and handle follow-up matters.Review incoming mail and signature requests for division executives and distribute appropriately, maintaining confidentiality.Function as a key member of the division administrative network. Work collaboratively with team members. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks, participating in professional organizations. Other duties as assigned including special project work.Perform other related duties as assigned.
Qualifications: MINIMUM QUALIFICATIONSEducation Bachelor's degree. Graduation from an accredited college or university with a degree in business administration, marketing, public relations or equivalent combination of education and experience.Experience Specialist. Minimum 5 years of job-related experience, including administrative support at the executive level and experience in program coordination or office management roles. Prior experience in a higher education, non-profit setting preferred.
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.