Director of Special Events; University Events and Partnerships
Department Description:University Description: Detailed Description:
The director works closely with the associate vice president (AVP) of University Events and Partnerships to prioritize department goals and regularly reviews and analyzes event outcomes. This position promotes professional development for staff, conducts performance evaluations, and ensures goals are achieved. The director serves as advisor for and manager of the university's student ambassador group, the Alcalá Club. In this capacity, the director is responsible for all aspects and oversight of the student interview process, annual programming/scheduling, resource management, and supervision of the Club's teambuilding events and activities. Strategic Planning and Event Management Lead, motivate, and supervise a team of event planners and support staff responsible for coordinating major campus-wide signature events, divisional activities, university programs, and dignitary visits. Develop, plan, and manage a broad-based events calendar for university-wide, departmental, special, and parent and alumni engagement events year-round; ensure the Offices of the President, Vice Presidents, Deans and other key stakeholders are aware and involved, as appropriate. Delegate events and projects to event planners and, where appropriate, to departmental support staff, student workers, and/or interns. Manage programmatic and logistical expectations as it pertains to budget resources, timelines, and outcomes. Review and evaluate event outcomes; assess impact and opportunities; monitor progress toward increased efficiency and accountability. Hold events staff responsible for adherence to pre-approved events budgets; ensure the timely reconciliation of event expenditures and prompt payment of expenditures by and to internal and external partners. Monitor compliance with all aspects of the university's procurement procedures and strategic sourcing initiatives. Coordinate with major event vendors and service providers to assure contracts are vetted and university protocols are satisfied, discounts are realized, and, as appropriate, value-in-kind support received. Working with the AVP and corporate partnerships manager, play a role in the identification, solicitation, and fulfillment of corporate sponsorships and strategic partnerships on behalf of events as needed. Consult on programming issues, event management, branding awareness, preferred vendors, and standards and protocols for academic units and departments outside the division. Serve as the campus resource on developing and maintaining event standards and protocols including social and event etiquette for all aspects of events. Serve on university committees and advisory boards, as assigned; participate in local or national 'event' associations and/or attend an occasional event conference to stay current on industry trends and network with other special event professionals and broaden education in the field. Other duties as assigned.
Department Management Conduct annual performance evaluations and provide feedback on a regular basis including, but not limited to, corrective action; report to the AVP on the work and progress of the team. Promote professional growth and provide development opportunities for administrative and staff employees. Alcalá Club Advisor
Manage the Alcalá Club, a service organization of undergraduate students working with the president as official representatives of the university and serving as liaisons between USD and the various guests who visit the campus. They greet and register guests, answer questions about USD, and work at various university-sponsored activities and functions. Oversee the student application/interview/selection process; develop annual programming; and manage operating resources. Advise the president of the Alcalá Club and Executive Board; mentor students; supervise team building events and social activities. Special Conditions of Employment: https://www.sandiego.edu/onward/
Background check: Degree Verification Requirement: Job Requirements: Qualifications: Minimum and Preferred Certified Special Events Professional (CSEP), Certified Meeting Planner (CMP), or other event management certification is desired. Minimum of seven years' professional event planning experience within higher education, hospitality, destination management, and/or conference planning; minimum four years' supervisory and/or personnel management experience. Proven ability to plan, initiate, and manage challenging logistical situations. Evidence of ability to identify problems and to develop appropriate responses to complex issues involved in special event execution. Excellent oral and written communication skills, including public speaking; ability to communicate positively and effectively with a diverse audience; possess exceptional critical listening and thinking skills. Must exhibit attention to detail with excellent organizational and time management skills; remain professional under pressure. Strong knowledge of all aspects of event management and production and public relations. Experience with budget management. Strong professional interpersonal skills and demonstrated ability to work collaboratively with faculty, advancement professionals, academic administrators, senior executives, trustees of the university and outside constituencies. Must be friendly and personable; possess a commitment to quality, client-oriented service.
Special Qualifications & Conditions of Employment Must possess a valid California driver's license. Must be willing to drive university or personal vehicle to on and off-campus locations to deliver equipment and/or supplies and attend events. Must be willing to frequently work after standard work hours and on weekends, depending on the nature of the event or activity being supervised.
Posting Salary:Special Application Instructions:
Resume and Cover Letter Required email@example.com
To apply visithttps://jobs.sandiego.edu/cw/en-us/job/494675/director-special-events
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The University of San Diego is committed to academic excellence, Catholic intellectual and social traditions, and providing a top-notch liberal arts education for scholars of all faiths. USD is located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean. The campus is renowned for its beauty, and features Spanish Renaissance-inspired architecture.