ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
INITIAL REVIEW DATE (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date for this job is: 09-20-2021
Dept Marketing Statement Risk and Safety Services (RSS) is a multi-operational unit within the Business and Administrative Services Division of the University of California, Santa Cruz. RSS delivers a wide variety of programs and services to support campus wide safety and emergency response for incident management. Departments include; Risk Services, Environmental Health and Safety, Office of Emergency Services, Transportation and Parking Services and University Police.
Develops, implements and administers compliance policies, procedures and practices in one or more UC locations. Provides compliance advice, investigates complaints and verifies that deficiencies are corrected. Develops employee communication and training. Ensures alignment with federal and state laws, and University policies and procedures. May provide advice and direction to other compliance professionals, as appropriate. Normally receives general instructions on routine work with detailed instruction on new or more complex assignments. Performs the full scope of auditing encompassing financial compliance. . The Clery Compliance and Accreditation Specialist has an direct reporting reporting line to the Associate Vice Chancellor for Risk and Safety Services and an indirect reporting line to the Chief of Police. The CCAS works collaboratively with various units at UC Santa Cruz and outside agencies to ensure the institutions compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act) and other relevant federal and state laws and reguatlions.
The Clery Compliance and Accreditation Specialist ensures all aspects for the preparation of the annual campus security report, identifying and training campus security authorities, preparing the daily crime and fire log and identifying, analyzing and classifying crimes and disciplinary referrals.
The CCAS serves as the expert resource for the campus departments regarding all laws and regulations as outlined in the Clery Act as well as laws and regulations pertaining to the processing, retention, release and disposition of campus Clery records. The encumbent maintains expert knowledge of the Clery Act, including any and all changes to the Clery Act, and other laws and regulations affecting the Clery Act provisions and updates the campus in a timely manner.
Ths position is also responsible for the overall management of the accrediation process for the UC Santa Cruz Police Department. This includes development, implementation and maintenance of accreditation programs administered by the Commision on Peace Officers Standards and Training (CA-POST), the International Association of Campus Law Enforcement Administrators (IACLEA), and the Commision on Accrediation for Law Enforcement Agencies, Inc. (CALEA).
APPOINTMENT INFORMATION Salary Information: Salary Range is: $99,600 - $102,400. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: None
Employee Relations Code: All Others, Not Confidential
Job Code Classification: 006232 (ETHICS AND CMPLNC PROFL 3)
JOB DUTIES 70% Jeanne Clery Act Disclosure of Campus Security Policy and Campus Crime Statistics Act Duties
Coordinates UC Santa Cruz's comprehensive Clery Act compliance program. Develops, intiates, maintains and revises UCSC's Clery Act compliance policies and procedures to meet the Department of Education Clery requirements. Coordinates, prepares, verifies, publishes and distributes UCSC's Annual Security and Fire Safety report.
Establishes and coordinates the activities of the Clery Act Compliance Committee, which advises on the management of the Clery Act compliance program at UC Santa Cruz. Coordinates, conducts, documents, and summarizes on-going meetings with all major UCSC departments to ensure Clery Act compliance and tracks all outstanding actions items.
Works with all appropriate UCSC departments to identify all Campus Security Authorities for UCSC and maintains a master roster and email distribution list for each academic year. Provides, facilitates and manages the training of Campus Security Authorities. Conducts Clery Act training presentations in person to various sized audiences. Coordinates educations and compliance efforts with the UCOP as required.
Analyzes and consolidates relevant data from all Campus Security Authorities, UCSC Police Department records system and other sources. Gathers crime and disciplinary referral data from various internal and external sources including but not limited to; various UCSC departments, housing facilities, and local law enforcement agencies. Submits annual crime statistics to the Department of Education as required.
Researches and analyzes issues, complaints and concerns at all levels of complexity. Implements courses of action according to established policies and procedures.
Monitor's UCSC's complaince with state and federal related legislation and guidance and implements plans for improvement in collaboration with campus leadership. Assures appropriate processes are in place to respond to allegations of non-compliance with federal and state law.
20% Accreditation Program Duties
Responsible for the overall management of the accrediation process for the UC Santa Cruz Police Department. Responsible for the advanced analysis of unique and highly complex issues involving development, implementation and maintenance of the department's accrediation programs (law enforcement, CA-POST, communications, and training academy) administered by the Commision on Peace Officers Standards and Training (CA-POST), the international Association of Campus Law Enforcement Administrators (IACLEA) and the Commision on Accreditation for Law Enforcement Agencies, Inc. (CALEA).
10% Other Duties
Travels and/or participates as the representative of UC Santa Cruz at meetings organized by UC Office of the President (UCOP) as well as the representative of UC Santa Cruz Clery compliance training conferences/seminars.
Provides ad hoc, analytical studies on a wide variety of policies, programs and compliance issues for the Business and Administrative Services Division and Risk and Safety Services unit.
Bachelor's degree in related area and / or equivalent experience / training.
3-5 years demonstrated experience working with the requirements of the Clery Act and/or other workplace compliance laws.
3-5 years demonstrated success in compliance policies, procedures, policy writing and programs.
Strong interpersonal skills to work independently with all levels of University personnel, including management and faculty, and to faciliate agreement on issues and corrective actions. Skills in coalescing viewpoints and facilitating outcomes in group settings.
Demonstrated ability to gather, organize, analyze and report on issues and recommendations that are complex in nature. Ability to apply policy and legal concepts to isses. Ability to read legal documents and translate into effective institutional policy and procedure.
Demonstrated skill in records management and records retention practices to ensure compliance with Clery Act requirements and other applicable regulations.
Ability to communicate complex information to all levels of management and administrators in a clear and concise manner both written and verbal.
Excellent writing skills with demonstrated ability and experience to develop and draft policy, recommendations, procedures, reports, presentations and communications including a well developed skill in analyzing various types of data and information using computer software applications (e.g. Microsoft Office Suite, databases). Demonstrated skill in conveying facts, analyses, conclusions and recommendations in a logical, concise written work product.
Demonstrated ability to develop and deliver training and presentations to a variety of audiences.
Ability to handles multiple assignments by effectively planning, organizing and prioritizing assignments with demanding timeframes.
Ability to work independently in a complex work environment.
Exceptional tact, diplomacy, discretion, professionalism and judgment in the exercise of decision making and higher level communications.
Ability to maintain the confidentiality of sensitive work related information.
Proficiency in Microsoft applications with the emphasis on Word, Excel and Powerpoint.
Advanced degree in Communications, Criminal Justice, Emergency Management or Public Policy.
Knowledge of laws and regulations associated with the Jeanne Clery disclosure of Campus Security Policy and Campus Crime Statistics Act ( i.e. requirements for reporting crime under the Uniform Crime Report, the Jeanne Clery Act and Department of Education mandates) coupled with knowledge of other related federal, state and local laws and regulations (e.g., provisions of Sexual Assault Victim's Bill of Rights), enforcement data base, knowledge of crime analysis and mapping systems; as well as, the process and requirements for accreditation (e.g. CA-POST, IACLEA, CALEA)
Knowledge of UC policy and procedures.
Experience working in campus public safety and/or law enforcement agency.
SAFETY STATEMENT All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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