Detailed Description: The Clery Act Compliance Manager (CCM) manages the University of San Diego's compliance with Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). Reporting to the Captain for Public Safety, the Clery Act Compliance Manager works collaboratively with various offices at the University to ensure the institution's compliance. This position oversees and is responsible for initiating, developing, updating, and maintaining all of USD's compliance programs, policies, and procedures for the Clery Act and the Violence Against Women Reauthorization (VAWA) Act of 2013.
Duties & Responsibilities: Serves as the institution's designated 'Campus Safety Survey Administrator' and serves as the liaison to the Department of Education for reporting accurate university crime statistics. Coordinates the University of San Diego's Clery Act Compliance program Develops the University's Clery Compliance policy Prepares, publishes and distributes the Annual Security and Fire Safety Report. Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees. In conjunction with the applicable offices, develops and implements Clery Act required policies, programs, and activities Identifies and trains institutional 'campus security authorities' Gathers crime and disciplinary referral data from various internal and external sources, such as the Office of Ethical and Restorative Justice and local law enforcement agencies. Consolidates relevant data from these sources with information and policies from across the University of San Diego's departments. Coordinates with the Office of Environmental Health and Safety to ensure compliance with HEA Fire Safety regulations. Works with public safety to ensure proper classification of crime incident reports Manages USD's Timely Warning Report program. Identifies situations that require the issuance of a timely notification and drafts all campus alerts for online and hard copy distribution. Collaborates with Emergency Management and Public Relations to ensure compliance with the 'Emergency Notification' requirement of the Clery Act. Trains key institutional stakeholders on Clery Act requirements Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations. Works with Department of Public Safety to develop and train faculty, staff, and students on crime prevention strategies. Maintains an accurate list of buildings and properties owned and/or controlled by the institution Serves as the Records Custodian for all Clery Act-associated records Establishes Clery Act compliance programs at any additional and/or satellite campuses Serves as the Recording Secretary for the Clery Act Management Committee Works with the Office of Student Affairs to ensure compliance with the Drug Free School and Safe Campuses regulations. Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions Works with various University offices to ensure compliance with the provisions of the Sexual Assault Victim's Bill of Rights. Submits annual crime statistics to the Department of Education, as required Works with the Emergency Preparedness Manager and coordinates with the Security Systems Manager to activate USD's emergency notification systems, i.e. Regroup (mass email, text, and voicemail), outdoor speaker system, and digital signage. Must be available 24/7 to act quickly and efficiently to any given emergency. Prepares the Daily Crime & Fire Log to keep the campus community aware of all crimes on campus.
Job Requirements: Minimum & Preferred Qualifications: Bachelor's degree required; Master's Degree preferred, or equivalent combination of education and experience preferred. Minimum of three years' experience in a fast paced environment involving highly sensitive/confidential issues or an equivalent combination of education and experience within a higher education setting. Strong ability to build partnerships and strategic relationships to help achieve division goals. Demonstrated skill in regulatory records management and retention to ensure compliance with Clery Act requirements as well as other applicable regulations. Strong project management, problem solving and analytical skills, including demonstrated skill in conveying facts, analyses, and recommendations in a logical and concise written product. Proven skill in conducting research and ability to interpret complex data. Demonstrated ability to meet project expectations and deadlines. Excellent writing skills with proven ability and experience in developing and drafting policies, recommendations, procedures, reports, presentations, and communications. Excellent oral and presentation skills, as well as ability to deliver training and presentations to a wide range of audiences. Excellent public relations skills, tactful, and diplomatic. Ability to properly assess project timeline and provide realistic estimation of its completion. Ability to assist or consult with University administrators, staff and faculty in the assessment of procedural, policy or ethical concerns pertaining to complex matters. Performance Expectations - Knowledge Skills and Abilities: Ability to understand and comprehend laws pertaining to the Clery Act. Using independent initiative, develop short and long range plans; gather, interpret, and prepare all types of data for studies, reports, and decision making purposes and recommendations. Excellent organizational and time management skills and ability to be flexible and adjust to the changing needs of the office. Ability to make prudent judgments and decisions; self-motivated and ability to take initiative. Ability to manage time effectively, prioritize assignments and meet deadlines. Maintain confidentiality of information and quickly acquire working knowledge of department needs. Become familiar with University history and Public Safety department policies and procedures. Excellent skills and abilities in the use of tools and equipment below and ability to learn new software programs. Proficiency in Microsoft Word, Excel, PowerPoint, and Gmail.
Special Conditions of Employment: Must be able to work occasional overtime including evenings and weekends.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.USD: Human Resources: Benefits Special Application Instructions:
Resume and Cover Letter Required Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at email@example.com
Additional Details: Hours: 40 hours per week Closing date: September 3, 2021 Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.
The University of San Diego is committed to academic excellence, Catholic intellectual and social traditions, and providing a top-notch liberal arts education for scholars of all faiths. USD is located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean. The campus is renowned for its beauty, and features Spanish Renaissance-inspired architecture.