TITLE: School Administrative Assistant (Full-Time) REPORTS TO: Head of School COMPENSATION: Estimated $35,000 to $45,000 per year, plus benefits
This position provides administrative support to the Head of School (HOS) and the core Administration of Pierrepont School. The Pierrepont School is a small independent co-educational K-12 school with a population of approximately 140 students. It is based in Westport, CT.
If interested, please contact Sarah Marchesi (firstname.lastname@example.org).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Works in collaboration with the core Administration for compiling clerical documentation performing a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations.
Serves as secretary and provides administrative assistance to the HOS; makes the HOS’s schedule and arranges appointments, meetings and conferences; independently composes letters, memoranda and bulletins as directed. Strong writing skills are necessary.
Coordinates the Head of School's office, acting as receptionist, and contact and reference source for staff, students, parents and the public; performs public relations and communications services for the Head of School.
Provides information over the phone or in personal contacts with parents, students or school personnel as appropriate; routes calls to appropriate personnel as necessary. Coordinates action/follow up.
Answers telephone calls and transfers calls to the appropriate recipients.
Manages reception area; directs visitors and parents to appropriate school personnel.
Handles mail distribution, collating, filing, faxing and sorting activities.
Relays information to faculty and students using a variety of mediums.
Performs other duties as assigned by the HOS and the core Administration.
Executes tasks with a friendly and supportive demeanor (with parents, faculty and students).
Maintains organization of materials, supplies in administrative office spaces.
School terminology, practices, procedures.
Office practices, procedures and equipment.
Receptionist and telephone techniques and etiquette.
Letter writing skills.
Perform office and secretarial work.
Establish and implement office procedures as needed according to established
Understand and interpret rules and written directions applying them to specific situations.
Compose correspondence independently.
Perform duties effectively with many demands on time and frequent interruptions.
Establish and maintain effective working relationships on the basis of strong
Work well with others from diverse backgrounds.
Focus on contributing to building a positive work environment.
Fluently communicate (verbally and in writing) in English.
Successfully work with children and the public.
Meet schedules and timelines.
Plan and organize work efficiently.
Work with confidentiality and discretion.
Rapidly and accurately enter and retrieve computerized data.
Proficiently use internet software, email and word processing software.
Type accurately and proficiently.
Education and Experience:
Minimum High School Diploma. Bachelor’s preferred.
At least two years of varied clerical or secretarial experience.
Previous experience in a school setting strongly preferred.
EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of the School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, actual or perceived domestic violence victim status, disability, veteran status, or any other characteristic protected by applicable law. The School’s employment practices and decisions adhere to the principles of non-discrimination and equal employment opportunity.
About Pierrepont School
Pierrepont School is a small, independent, co-educational elementary and high school based in Westport, Connecticut. Founded in 1999, we teach 137, K-12 students, and employ forty-eight full and part-time teachers.
With a student to faculty ratio of about three to one, our classes are small, and our student schedules are individualized. Our faculty is highly educated and professionally active. The school seeks and supports teachers who bring into the classroom the same passion and rigor they bring to the study of their own discipline. Likewise, we seek students who are academically motivated, engaged, and students who can participate successfully in a demanding curriculum.