As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The School of Law has an outstanding opportunity for an Events Manager.
The Events Manager will manage the UW School of Law’s major events tied to academic initiatives and programming, including guest lectures, conferences, symposiums, and workshops. Reporting to the Director for Marketing and Communications, this person will participate in the promotion and development of engagement opportunities that encourage support, interaction, and connection with the university. Specifically, the Events Manager will be responsible for managing the full events cycle from inception to execution.
This position will work closely with the marketing, advancement and finance teams, academic leaders, and faculty to develop, implement and evaluate a strategic and comprehensive plan for events in the Law School.
Events Production and Management
•Develop and implement an operating plan surrounding UW Law sponsored events, including student and faculty led conferences, and Continuing Legal Education (CLE). •Provide professional management of in-person and virtual UW Law sponsored events. •Manage and coordinate event logistics including registration and fee administration, budget, timeline, venue coordination, guest list, transportation and security coordination, marketing material development and production, communication with internal stakeholders and external guests, and other logistics. •Research, negotiate, and manage vendor contracts including caterers, rental companies, florists, venues, printers, mail houses, and photographers. Attend site visits, maintain vendor lists and authorize expenditures. •Manage all aspects of day-of-event onsite production including setup and breakdown, deliveries, materials, AV, décor, registration, volunteer orientation and organization, and vendor supervision. •Stay abreast of platforms and software to produce high-quality virtual event experiences. Responsibilities include software research and training, event rehearsals, real-time logistical production and support, management of video, graphics and slideshows, and post-production management. •Post-event evaluates guest attendance and engagement levels, event effectiveness and improvement opportunities. •Establish proposal guidelines, intake process, and review for completeness and accuracy of proposals •Review event proposals with internal stakeholders to prioritize events and schedule special events, colloquia, and CLEs. •Coordinate with event stakeholders to develop advertisement strategies, invitations, and communication with donor/ alumni or distinguished guests •Represent the law school to the public sector/ private sector/ UW stakeholders and develop timelines for events.
Marketing and Communications
•Ensure events and event materials adhere to and reflect the University and School's brand. •Regularly update the internal events calendar. •Utilize Marketo, the University’s marketing automation software, to create and send digital invitations, event reminders, and post-event surveys. •Utilize Cvent software to create and monitor event registration pages. Manage event reminders and provide registration reports to primary stakeholders. •Manage the development of event related materials and publications. Guide projects through design, editing, production, and distribution.
•Bachelor’s Degree in Business Administration, Public Relations, Marketing or related field and five years of progressively responsible experience in event management or related experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Computer and technology expertise, including proficiency working with Microsoft Word and Excel for the generation of correspondence, special reports, spreadsheets, attendee tracking and form development. •Experience planning small- and large-scale events, or conferences. •Strong interpersonal skills and customer service; a professional manner with the ability to exercise oneself clearly and empathetically in interactions with others in all forms of communications, verbal and written, one on one and group, etc.; the ability to communicate in a direct and professional manner and be comfortable engaging in dialog that resolves differences. •Demonstrated ability to build and maintain positive relationships and actively contribute as a member of working teams to achieve results. •Ability to work independently, problem solve, take initiative, set priorities, and handle multiple projects efficiently and effectively. Takes responsibility and initiative to set and meet the goals, objectives and obligations while representing the mission, values, and visions of our organization. •Demonstrated creativity, organizational ability, and strong attention to detail. •Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast paced, dynamic deadline driven environment in an organized and professional manner.
•Experience in fiscal management and analysis of state, department, and discretionary funds in support of development initiatives a plus but not required. •Ability to interpret and apply institutional administrative and fiscal compliance guidelines and practices. •Experience using a customer relationship management system such as Salesforce.
CONDITIONS OF EMPLOYMENT
•Flexible working hours to accommodate all UW Law events, held on nights and weekends as scheduled. •The ability to stand for 4-5 hours at a time. •Must have regular and reliable transportation for local travel and willing to travel when necessary.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.