Manage pre award activities, perform post award activities, and provide research administration oversight including personnel, payroll, budgeting, and operations management for large and complex divisions/units.
Primary Duties & Responsibilities
Oversees the department's research administration. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.
Prepares, monitors, analyzes, manages, and reports research division budgets.
Supervises and trains others in the submission of grant and contract proposals.
May oversee the submission and post award activities of clinical trial studies.
Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity.
Supervises the purchasing function, ensuring maximum utilization of funds.
Prepares and manages annual salary planning process.
Responsible for communicating and administering all policies and procedures to faculty and staff.
Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.
Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel).
Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.
Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.
Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
Maintains professional public relations and efficiently handle complaints.
Serves as liaison in matters relating to research activities between the department, School of Medicine, university, outside agencies and collaborative institutions.
Completes special projects as directed by senior leadership.
Organizes and attends meetings and conferences and participate in various departmental and university committees.
Maintains confidential files.
Previous supervisory experience.
Ability to take action in solving problems while exhibiting independent judgment in decision making processes and a realistic understanding of issues.
Ability to organize or schedule people or tasks, to develop realistic plans while being sensitive to the needs of different constituencies, time constraints and resource availability.
Ability to communicate verbally and in writing clearly and effectively, presenting ideas, documenting activities, reading and interpreting written information such as federal, state and internal guidelines and requirements.
Demonstrated influence and persuasive skills.
Equivalent of a bachelor's degree with seven years of experience in accounting or a related field plus a minimum of three years of experience in grants administration or eleven years of combined education and related experience.
$68,200.00 - $116,600.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.