Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher) and four (4) years of full-time experience developing proposals, preparing/submitting grant applications or managing awards from federal, state, local government, or private agencies/sponsors OR Advanced degree (foreign equivalent or higher) and two (2) years of full-time experience developing proposals, preparing/submitting grant applications or managing awards from federal, state, local government, or private agencies/sponsors. Highly proficient, professional experience in spreadsheet management, e-mail, internet research, and word processing applications (Microsoft Word, Excel, PowerPoint, Google Apps).
Preferred Qualifications: Master's degree (foreign equivalent or higher) in biomedical/health sciences, natural sciences, applied sciences, social science, engineering or a related field. Sponsored programs (pre-award) experience. Experience conducting research. Experience submitting proposals to federal sponsors such as NSF, NIH, DOD, and DOE. Experience writing, editing and/or producing written content for publications or grant applications. Experience working in a higher education setting or academic medical setting. Experience editing and performing quality assurance review of documents. Budget development or management experience on a grant. Experience in leading or managing teams (e.g. supervision or mentoring of staff).
Brief Description of Duties: The Office of Proposal Development (OPD) is one of six units within the Office of the Vice President for Research whose mission is to support Stony Brook's research and scholarly community in their pursuit of extramural funding. OPD's primary focus is on large-scale and/or interdisciplinary proposals involving multiple departments and external collaborators. The incumbent is responsible for supporting the proposal development process including identifying funding opportunities and assisting with all aspects of the proposal development process up to submission to an external sponsor.
The successful incumbent will be highly self-motivated with excellent interpersonal and organizational skills, with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving. As a service unit to Stony Brook researchers, OPD seeks incumbents that have excellent customer service skills with experience effectively multi-tasking in a fast-paced, deadline driven environment with a high degree of accuracy and organization. The ideal candidate will have a demonstrated ability to work autonomously often under pressure and prioritize tasks to meet deadlines.
Provide proposal development assistance throughout the funding request process, including but not limited to:
Decipher and extract key proposal requirements from the funding opportunity. Develop a timeline of milestones to facilitate proposal planning, development, and adherence to the application guidelines. Initiate and maintain regular communications and meetings, create and manage a virtual shared workspace for the proposal development team to ensure timely progress towards successful proposal submission
Serve as the administrative lead and manage the development of all components of a grant application. This includes developing and maintaining a checklist, tracking action items and deliverables, and managing all proposal documents including budgets/justifications according to sponsor and University requirements, bio sketches, subcontract documents, letters of support and other required materials.
Coordinate with multiple SBU departments and external organizations to facilitate University-wide and other large-scale collaboration and/or interdisciplinary proposals.
Assist faculty with writing, editing and reviewing non-technical portions of the proposal. Provide critiques of proposal documents in terms of clarity, editing, format and consistency with agency requirements.
Work with investigators to submit completed proposals to the Office of Sponsored Programs for final review, approval and submission to external sponsors.
Produce resources to advance research at Stony Brook, including templates, project management documents and other web-based/public relations resources.
Develop and offer resources and avenues to promote new collaboration and research interests within and beyond the campus and SUNY.
Provide training on internal processes as well as grant writing or related professional development opportunities.
Gather, track and analyze related metrics and prepare reports, spreadsheets, graphics and other correspondences.
Support early career investigators in establishing and managing research funding. Provide training on internal processes as well as grant writing or related professional development opportunities.
Provide a broad range of administrative support for day-to-day operations:
Supervise or mentor other proposal staff
Host and arrange events and other on-campus or off-campus events, travel to conferences.
Perform informational searches, gather/enter data and research materials.
Continually improve, practice and document SOPs and maintain internal databases for office operations
Bring innovative new ideas to grow support for research activities
Other duties as assigned.
Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
This position may be eligible for alternative workplace arrangements/telework (remote or virtual) or hybrid.
Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).
Evening and weekend work may be required at times.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Official Job Title: Administrative Staff Assistant IV
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Office of Proposal Development-The Research Foundation for The State University of New York at Stony Brook
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.