The Coordinator Office Services is responsible for supporting office operations by coordinating administrative affairs and programs.
Duties & Essential Job Functions:
1. Manages and/or supervises office services by controlling correspondence; maintaining filing systems; reviewing and approving supply requisitions, planning and implementing office systems, layouts, and equipment procurement. 2. Supports projects by assisting customers with policies and procedures, identifying and resolving issues; maintaining inventory levels. 3. Provides scheduling functions by maintaining calendars; establishing appointments; monitoring time and date requirements; coordinating resource availability with customer requests. 4. Ensures operation of facilities by scheduling repairs and maintenance; coordinating facilities usage; maintain inventory records; evaluating new equipment; making recommendations for changes. 5. Acts as the point of contact for the Provost Office Suite by educating internal and external constituents about unit policies and procedures. 6. Facilitates multiple internal and external events. 7. Maintains staff confidence and private information, and protects operations by keeping information confidential. 8. Monitors expenses by gathering and reporting budget information; processing payments of bills and invoices; scheduling and reconciling expenditures; preparing ledger bills. 9. Facilitates department programs by creating the process to implement programs; monitoring program progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval. 10. Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel. 11. Manages public relations by greeting customers, constituents and colleagues in person or on the telephone; answering or referring inquiries, providing information and assistance regarding department functions. 12. Performs other related duties as assigned.
Required Education & Experience:
• Associate degree and 3 plus years of administrative experience, including supervisory experience. OR • High School Diploma and 5 plus years of experience, including supervisory experience.
• Knowledge of basic accounting processes. • Knowledge of specific job related programs. • Knowledge of customer service techniques. • Knowledge of department specific computer software. • Knowledge of Microsoft Windows navigations. • Skill in some or all components of Microsoft Office. • Skill in basic keyboarding techniques. • Skill in basic record keeping techniques. • Ability to clearly communicate information. • Ability to draft grammatically correct correspondence. • Ability to manage multiple projects and meet deadlines. • Ability to assume administrative tasks and make independent decisions regarding daily activities. • Ability to train and lead staff.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information. • Able to speak (enunciate) clearly in conversation and general communication. • Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. • Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. • Lifting and moving objects and equipment up to 10 lbs.
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours. • There are no harmful environmental conditions present for this job. • The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
Internal Number: 497011
About Texas Christian University
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