Develops research packets for moderators when necessary.
Coordinates and leads prep calls for moderators and speakers.
Books speakers and moderators as needed, and follows up by coordinating their participation in events.
Manages guest release forms and retention of data in IOPâ™s database.
Assists with management of event calendars (Box outlook and G Cals).
Provides onsite production help during events â“ including typically 2 to 4 evenings a week during peak programming months (about six months/year), and, very occasionally, during some weekend hours.
Manages student-led programming series.
Leads coordination with Civic Engagement groups to ensure their voices are integrated in programming.
Leads Speakers Seriesâ™ coordination with Student Advisory Board.
Facilitates student sessions with speakers (registration process, selection, and oversight).
Supervises one Speaker Series intern.
Develops majority of event publicity language and manages Speaker Series submissions for the IOP newsletter.
Coordinates and approves event graphics (Instagram posts, EB images, etc.) and ensures that information gets to newsletter/communications team.
Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
Performs other related work as needed.
Background in an editorial and/or programming environment, including journalism, broadcast programming, and/or live event production.
Technical Skills or Knowledge:
Proficiency with computers including Microsoft Office Suite and Google docs.
In-depth knowledge of, and passion for, politics, public policy and current events (local, national and international).
Superb research skills and demonstrated resourcefulness.
Conceptualize timely opportunities for speakers and topics and develop them into compelling events.
Strong interpersonal skills.
Effective verbal and written communications skills.
Excellent time management skills, with the ability to prioritize and multi-task on deadline in a fast-paced environment.
Interest/experience in working with young people.
Willing to approach contentious issues from all possible sides, with an eye towards fairness and accuracy.
Strong background in guest/talent bookings.
Exceptional organizational skills and superb eye for detail.
Outstanding commitment to diversity.
Solve problems and make decisions effectively.
Demonstrated ability to work collaboratively and effectively in a team environment with a wide range of constituencies including high-profile guests, senior leaders, Board members, colleagues, students and volunteers.
Set priorities and meet deadlines.
Approximately two business-related trips each year.
Typically work 2 to 4 evenings a week during peak programming months (about six months/year).
Ocassionally work some weekend hours.
Cover Letter (required)
References Contact Information(3)(required)
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Internal Number: JR11521
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