The Thornton School of Music welcomes applications for the position of Faculty Affairs Manager.Â This position manages the operations and administration of the academic life cycle for faculty of the Thornton School.Â He/she/they administers the processes for faculty recruitment, appointment, onboarding and orientation; peer review and promotion; faculty contract and salary administration; and faculty record-keeping.Â The position partners with Thornton academic and administrative leadership to develop faculty guidelines consistent with University policies; support diversity, equity and inclusion initiatives; foster ongoing internal communication and culture enhancements; and support faculty resource and academic planning.Â
The Faculty Affairs Manager reports to the Associate Dean for Administration and Finance, and works in close partnership with the Dean, Associate Dean for Faculty Affairs, Deanâs Cabinet, Senior Business Officer, HR Business Partner, HR Payroll Analyst, and other members of the senior administrative and academic leadership.Â The Faculty Affairs Manager may supervise one full-time staff position.
The Thornton School employs approximately 90 full-time faculty, including tenured and RTPC (non-tenure track) faculty, and 90 part-time faculty.Â Our faculty represents a broad spectrum of musical expertise and genres, and includes performers, composers, scholars, and industry professionals.
Combining the benefits of a world-class conservatory and a leading research university, the USC Thornton School of Music offers students the opportunity to pursue a rigorous music education in a real-world context.Â We offer a full range of musical disciplines across a demanding and innovative curriculum, and the opportunity to work with a faculty of national and international renown.Â For more information, please visit us at http://http://music.usc.edu/.
USCÂ has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events.Â To view more information, please visit: https://employees.usc.edu/benefits-perks/
Key duties include
Maintains currency with and serves as resource on all university policies pertaining to faculty appointments, promotions, performance assessment, salary administration, mentoring, leaves, endowed chairs, retirements, non-reappointments, training requirements, and the like. Ensures compliance. Serves as principal staff liaison with Office of the Provost on all faculty affairs-related issues.
Develops and maintains Thornton faculty affairs guidelines, in conjunction with school leadership.Â Ensures awareness of faculty guidelines, procedures and other resources.
Guides faculty recruitment and hiring processes. Develops and implements strategy for effective advertising and candidate outreach to ensure well-qualified and diverse candidate pools.Â Maintains data on applicant diversity, advises on strategies for effective candidate assessment, and supports school diversity and inclusion goals. Negotiates employment terms with candidates within prescribed parameters, as needed.
Works with academic leadership to develop and implement informative orientation program for new faculty.
Administers faculty appointments, promotion and tenure, and peer merit review processes in accord with University Committee on Appointment, Tenure and Promotion (UCAPT) and Thornton School guidelines. Serves in advisory capacity on Thornton School faculty personnel committees.Â Serves as a resource for faculty regarding retirement planning.
Supports the Dean and academic leadership in the resolution of faculty performance issues, conflicts and grievances, disciplinary actions, and non-reappointment processes. Coordinates involvement by appropriate faculty committees, and University offices, as needed.
Administers all faculty academic leaves including sabbaticals, academic and fellowship leaves.Â Â
Administers faculty compensation, including stipends and overloads.Â Documents faculty teaching loads. Ensures faculty compensation aligns with teaching assignments and complies with legal and policy requirements for salaried and hourly faculty. Oversees annual merit process for faculty in Workday and distribution of contracts. Facilitates salary coordination with Thornton School business office and payroll functions.Â
Oversees maintenance of all faculty data and files, including Thornton School faculty files, provost office âgold files,â and Workday. Provides analysis of faculty data as needed to support decision-making and planning.
Coordinates faculty service assignments, in conjunction with deans and committee chairs. Administers elections for faculty committee membership as needed. Serves as deanâs office liaison with faculty committees as needed.
Administers visas, permanent residences applications and labor certifications for faculty, as needed, and in coordination with university office of international students and scholars.
Serves as key member of Thornton School business continuity team; participates in development and execution of emergency response and crisis management protocols.
The ideal candidate will have
Outstanding communication skills.
Knowledge of music, familiarity with collegiate-level music curricular content and music faculty profiles, and appreciation for an institutional culture that supports the development of artistry and scholarship at the highest level.
Commitment to USCâs core values of integrity, excellence, diversity, equity and inclusion, open communication and accountability.Â Â
Experience with Workday and knowledge of USCâs faculty policies and practices.Â
Broad-based experience in a range of employment support services for academic personnel. These may include such areas as employee training and development; negotiation; employee relations and conflict resolution; policy development; compensation management; workforce planning.
Proficiency with Microsoft Office tools, including Word, Excel and Powerpoint, and other tools for communication and information sharing.Â
Minimum Education: Bachelorâs Degree. Combined experience/education as substitute for minimum experience.
Minimum Experience: 7 yearsâ experience in academic or arts administration or closely related field, with record of advancement in responsibilities.
Preferred Education: Masterâs Degree.Â
Preferred Experience: 9 yearsâ experience working in an administrative capacity with faculty in an academic culture.Â Training in music or professional experience working with academic or professional music organizations highly desirable.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.