Inspire some of the world's most influential people to help Stanford Medicine create a healthier future. Our Office of Medical Center Development is seeking a mission-driven individual with a passion for philanthropy, an interest in science, and a background in writing.
An ideal candidate for the Senior Project Manager (PM) position on the MCD Development Communications team possesses superior organizational, communications, and client relations skills, plus a familiarity with design, production, and how a creative services team operates. They must possess the ability to accurately scope projects and gather requirements and an understanding of how to coordinate the project management process. Primary responsibilities include using project management software to do project intake, tracking, closeout and reporting. Other duties include leading weekly team project review meetings, regular communications with team managers and field staff colleagues, and forecasting team bandwidth and budgetary needs.
Reporting to and working directly with the Director of Development Communications, the PM will partner with and manage the team's Administrative Associate/Development Coordinator (DC) and play a critical role within a communications team that works collaboratively to advance the mission of Stanford Medicinesupporting education for tomorrow's medical leaders, creating new standards in health care delivery, and advancing some of the most promising and creative medical research underway in America today.
The right candidate will be responsible for traffic management of 300+ creative services projects per year. This includes acting as the front-door to the Development Communications team and the primary client liaison, identifying project scope, clarifying deliverables, anticipating needs, and managing client and internal communications. The PM will also be responsible for team project management support on complex and/or larger projects and will work with the DC to maintain budget oversight as projects are being approved and scheduled as well as review bids and estimates, as needed.
In this role, you will:
Act as project traffic manager for a highly productive communications team consisting of writers, graphic designers, and digital and media production professionals
Provide project management support to team for select major events
Lead two-person administrative pod / manage administrative associate
Manage archiving and digital asset management efforts
Maintain budget and bandwidth oversight
Occasionally handle special projects such as coordinating presentations to leaders or helping to onboard new employees
Education & Experience
Bachelor's degree and a minimum of three years of related experience, or a combination of education and relevant experience.
Five years of related experience preferred
Knowledge, Skills and Abilities:
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Professional writing experience, including both long- and short-form content.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
The ability to understand complex material and synthesize across multiple sources to produce materials for diverse audiences.
Ability to integrate ideas and information into clear, accurate, and persuasive prose; change voice and writing styles for various authors and audiences; and adapt content for different purposes and communications channels.
Excellent interpersonal skills and able to interact effectively with a diverse array of people, including senior leaders.
Prior experience in coordinating the roles of multiple project contributors, setting priorities and schedules, and meeting deadlines with a minimum of supervision.
Demonstrated ability to lead and apply ingenuity and creativity in solving complex problems.
Strong Microsoft Office Suite skills.
Certifications and Licenses:
Constantly perform desk-based computer tasks.
Frequently stand/walk, sit, grasp lightly/fine manipulation, and use a telephone, writing by hand.
Occasionally reach/work above shoulders, grasp forcefully, and sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Visual and auditory acuity, including color vision required.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Occasional work on evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford's colleagues and clients from diverse communities and cultures and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
WHY STANFORD IS FOR YOU:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
HOW TO APPLY:
To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background, providing examples of collaboration, multitasking and prioritizing.
*Only candidates that submit a resume and cover letter will be reviewed.
Location: Office of Development, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.