Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
High School Diploma.
Three or more years of event planning and operating experience in meeting planning preferred (preferably in a corporate environment).
Experience with small and large events.
The Events Coordinator will work with the Undergraduate Programs team, other Olin team members and cross-campus partners to ensure high-caliber events – including but not limited to recruitment events, orientations, other undergraduate events, graduations and guest lecture forums to receptions - and requires some evening/weekend hours.
PRIMARY DUTIES AND RESPONSIBILITIES:
Assist with event planning meetings, staff briefings and event evaluations.� Collaborate with Undergraduate Programs team members on all aspects of planning and execution of event logistics including set-up, tear-down, registration, audio-visual, food and beverage.� Order and maintain all event and conference supplies.
Other Olin Events:
In collaboration with other Olin Departments assist with other school events executions, including but not limited to, Alumni & Development annual Scholars in Business Dinner, Distinguished Alumni Awards galas, Calhoun Lectures, Leaders in Business Summits, Center for Experiential Learning Events, Global Programs and recruiting activities and additional new events as warranted.
Graduations, Commencement & Spring Awards:
Assist with the coordination and execution of festivities surrounding the two mid-year and three year-end graduation ceremonies, awards and receptions to celebrate the conferring of Olin Business School’s various undergraduate and graduate degrees.
Provide support and backup to Undergraduate Programs, front office and operations, and other duties as assigned.
This position is full-time and works approximately 37.5 hours per week.
Some college-level or equivalent coursework.
The hiring range for this position is $19.56 - $25.03 per hour.
Department Name/Job Location:
This position is in the Undergraduate Programs Department at Olin Business School. This position is for the Danforth Campus.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.