Division/College: Col of Agricultural & Life Sciences
Employee Category: Classified
Pay Range: $18.79 per hour or higher depending on experience
Full/Part Time: Part Time
Position Summary: This position will conduct complex secretarial, office administration, and public relations assignments to provide support for faculty, staff and students in Entomology, Plant Pathology and Nematology (EPPN). Support teaching programs by coordinating with department, college, university, and Washington State University offices to prepare, organize and submit all coursework schedules and programs, including curricular changes and distance education. Maintain and process paperwork associated with all student activities, including applications for admittance, transcripts, and financial support. Prepare departmental newsletter and maintain departmental website. Prepare and submit reports to both university and outside sources. Support research and Extension activities by assisting with the planning and hosting of events, communication to stakeholders and working with vendors. Coordinate position searches and work with other university offices to ensure proper procedures during hiring process. Assist faculty in following university and college guidelines in submitting paperwork and that all deadlines are met. Maintain a welcoming and professional office environment that fosters excellence and achievement.
Minimum Qualifications: One (1) year of experience providing administrative support. Written communication skills as evidenced by application materials. Experience in interpreting, applying and explaining complex information such as regulations, policies or services; experience in situations requiring creative and analytical thinking. Experience working with computer software and applications for word processing, email, internet searches, designing newsletters, and data organization. Experience with organizational skills and managing time effectively in a fast-paced environment. Experience in solving problems in a work setting, including forming and leading teams and coordinating activities with minimum supervision. Ability to compose business documents and to compile and summarize data for report preparation.
Preferred Qualifications: Associates or Bachelors degree in office management, business or a related field. 3-5 years experience providing administrative support. Experience with UI Banner system including Human Resources and Student modules, VandalWeb, Chrome River, and Argos. Experience with budgets. Experience supervising others to accomplish goals and objectives. Experience in a position where interaction with students and faculty was a primary function. Knowledge of higher education academic rules, regulations, procedures, curriculum, and graduation requirements. Knowledge of University of Idaho programs and policies. Ability to independently solve problems and perform liaison activities in a work setting. Self-motivated, able to meet multiple deadlines, flexible and good at conflict resolution.
Physical Requirements & Working Conditions:
Posting Number: SP002837P
Posting Date: 05/28/2021
Open Until Filled: Yes
Special Instructions: First consideration date will be June 15.
IMPORTANT: To be considered, your Letter of Qualification must address EACH of the required qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
Since 1889, the University of Idaho has provided motivated students with a transformative higher education experience that prepares them to solve real-world problems and achieve success in their lives and careers. Beginning with our beautiful residential campus in Moscow, the university’s reach extends throughout Idaho, serving over 12,000 students with educational centers in Coeur d’Alene, Boise and Idaho Falls, a research and extension center in Twin Falls, plus Extension offices in 42 counties. One of the nation’s land-grant research universities, U of I is a noted national leader in student-centered learning and interdisciplinary research that promotes public service. Our work serves businesses and communities, advancing the pursuit of diversity, citizenship and global outreach.