The Coordinator is responsible for the day-to-day management and coordination of several important SHU and Stillman academic initiatives. These initiatives are: (1) Supervise critical programs and provide administrative support for the 350 students, faculty, and advisory council members of the Buccino Leadership Institute, (2) Support and play a leading role in new, revenue-generating leadership programming for corporate and continuing education audiences outside of Seton Hall (3) Provide administrative support for the Executive Director of the Buccino Leadership Institute. (4) Managing Stillman School alumni and prospective student recruiting events, (5) Works with Stillman's Graduate Admissions Office to connect with prospective students and guide them through the application and enrollment processes, and (6) Assembling and editing the Stillman School’s annual “Publications of New Jersey Business Faculty” compilation.
Duties and Responsibilities:
Supervise critical programs and provide the only administrative support for the 350 students, faculty, and advisory council members of the Buccino Leadership Institute. Supervise approximately fifteen (15) contracted leadership coaches (hire, pair, schedule, track, pay, and provide oversight of 400 coaching sessions every year). Direct the Selection Committee comprised of 50+ faculty and students to evaluate, interview, and select up to 83 students. Coordinate all logistics for eight (8) Institute seminar courses. Purchase, administer, file, and control the sharing of 400 sensitive professional assessments each year. Plan, resource, and execute up to eight (8) annual Open Houses, up to fourteen (14) semi-annual cohort and Institute advisory meetings, an annual Kickoff, an annual Coaching Kickoff, an end--of-year gala, and other events. Serve as the primary liaison with TLTC to provide technical support to all Institute-wide events. Author articles and other public relations content to market and advertise the Institute.
Support and play a leading role in creating and executing new, revenue-generating leadership programming for corporate and continuing education audiences outside of Seton Hall. This will include operating autonomously at various SHU campuses, conducting market research for benchmarking and strategic positioning of the program, assist in the creation of leadership development curricula, plan and execute logistics for in-person and online delivery, assist in assessment of the program, and recruit, onboard, assess, and pay instructors for the program.
Provide administrative support for the Executive Director of the Buccino Leadership Institute. Responsibilities include managing the calendar, scheduling meetings, and corresponding with students, faculty, university stakeholders, leadership coaches, and advisory council members. Assist in coordinating travel for the Executive Director and key Institute stakeholders (e.g., Dr. Buccino). Purchase and manage supplies for the Institute. Assist in maintaining audit-readiness of Institute resources.
Manages Stillman School alumni and prospective student recruiting events, including: Fall “Strictly Business” event for prospective undergraduate students; Spring NYC yield event for prospective undergraduate students; Fall and spring “Launch Experience” events for incoming MBA students; Fall “Hall of Fame” Dinner for Center for Entrepreneurial Studies.
Works with Stillman's Graduate Admissions Office to connect with prospective students and guide them through the application and enrollment processes. Responsible for organizing and coordinating activities in all stages of the admissions yield process.
Assembles and edits the Stillman School’s annual “Publications of New Jersey Business Faculty” compilation.
Bachelor's degree required, with 3-5 years of experience subsequent to the degree.
Experience in the higher education or a similar environment, specifically, experience with senior executives/leaders. Problem-solving, solutions-oriented individual who is comfortable supervising professional coaches and negotiating with others. Clear sense of time lines, requirements, and processes for course scheduling, applications processing and class registration. Demonstrated success in management of short and long-range projects while working on multiple projects at the same time. Advanced computer skills, including Microsoft Word, Microsoft mail merge and Excel. Basic clerical skills required.
Excellent written communication skills, including correspondence with senior leaders, clear e-mail communications, able to write original articles to promote the Institute. Strong interpersonal communication skills, especially the ability to present in front of senior leaders. Must be able to calmly and patiently deal with requests to/from others. Must be able to clearly share results or ideas in a group. Ability to work successfully in a fast-moving, high-paced environment. Must have service-oriented attitude and the ability to demonstrate good customer relations skills.
Familiarity with Blackboard and Banner Student systems is a plus.
AD150 - Administrative
General office environment
Special Instructions to Applicants:
Candidate must be willing to work, on a rotating basis as required, from any one of the three Seton Hall campus locations (i.e., South Orange, Newark and Clifton/Nutley).
Candidate must also be willing to work occasionally in the evenings and on weekends.
Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.
Seton Hall University is a major Catholic university. In a diverse and collaborative environment it focuses on academic and ethical development. Seton Hall students are prepared to be leaders in their professional and community lives in a global society and are challenged by outstanding faculty, an evolving technologically advanced setting and values-centered curricula.