At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: May 28, 2021
The ASUC Student Union is the campus 'living room,' offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services. We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,400 student groups and 40 student publications. The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students.
Reporting into the Student Union in the Division of Student Affairs, this position manages high profile campus-wide events and travel arrangements for Student Affairs staff. The event management and travel related support are for high visibility campus wide programs that include Homecoming Reunion Weekend, Cal Day, Summerfest, Caltopia, Free Speech Week, and Admissions Yield Recruitment and Outreach. This position acts as the events campus liaison for the Division of Student Affairs and it's campus partners, which include senior campus management, University executives, faculty and external clientele. The position is directly responsible for managing events and sales for campus spaces including MLK JR Student Union, Lower Sproul, Anna Head Alumnae Hall, Clark Kerr Campus Conference Center and all campus outdoor green space such as Memorial glade and West Crescent among others.
Conducts comprehensive event planning for complex events, including conception, design, development, coordination, implementation and post-event evaluation.
Consults with clients on all details regarding events and event planning both on and off campus.
Demonstrates good judgment in making decisions and managing events while ensuring that internal overall event services' unit costs do not exceed budgeted allocations.
Ensures that both client and campus needs are met through production of high quality events.
Contributes to and participates in long-range unit event planning for large campus events such as Caltopia, Cal Day and Golden Bear Orientation.
Utilizes customer service skills and sales expertise in order to attract revenue through event planning and booking of events; follows through to convert potential events to confirmed events.
SENIOR EVENT SPECIALIST/SUPERVISOR:
Hires new event staff and prepares monthly training sessions.
Mentors and oversees the work of career and student event staff.
Establishes and monitors sales activities for events staff.
Selects, trains, leads, directs, motivates, evaluates and, as required, takes corrective action with subordinate staff.
Distributes and sets up work; monitors the progress of work of the department and participates in the selection, development and evaluation of staff to ensure the efficient operation of the function.
Ensures smooth-running, effective events, including leading the successful resolution of potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
Articulates Student Union Events objectives to the University and campus community.
Develops and maintains cooperative working relationships with appropriate campus internal and external units including Admissions & Enrollment, LEAD Center, Cal Performances, Parking & Transportation Services, UC Police Department, UDAR, Athletics, ETS, and Risk Services.
Interprets and implements University policy for clients using campus facilities and services, ensuring that all pertinent campus and community constituencies are adequately consulted and informed of pending programs.
Provides departmental and University exposure at system wide meetings and to regional and national organizations.
Represents the department as necessary at University and community functions.
Other duties as assigned.
Through subordinate professional and operational staff, manages the Travel Desk for the Division of Student Affairs, providing travel arrangements for all staff and student travel for the Division.
Subordinate staff responsibilities include: arranges travel for over 1300 career staff to conferences, meetings, yield events, etc. for international and domestic travel. Coordinates hotel and conference registration as needed. Manages travel processes for admitted students to yield events such as Cal Day, Transfer Weekend, and Regents and Chancellors events. Provides comprehensive travel services to all client departments. Arranges or oversees the arrangement of transportation and other logistics as needed.
FINANCE AND BUDGET:
Supports the director in managing the area budget.
Reviews variance reports.
Ensures billing for designated groups is accurate.
Develops annual revenue targets in concert with the Director.
Acts as a strategic partner to the Director, both in future planning and operations implementation.
Produces annual income projections in concert with the Director.
Achieve sales targets and expand business to meet budgets. Monitoring of comp set to ensure we remain competitive in the market. Maintain an active role in networking groups and business relationships both onc and off campus.
Collaborate with various departments and operational team members to ensure a high-quality event delivery.
Conduct site tours to evaluate possible business and sell Student Union indoor and outdoor venues to interested parties.
Analyze sales activity to make good business decisions for bookings.
Communicate feedback and ideas to the Student Union marketing team for budgeting and advertising purposes
Advanced knowledge of concepts, principles and best practices of event planning and public relations, including design, organization and production of complex events.
Knowledge and skills to apply event management principles, practices and techniques in support of effective event management, particularly high visibility, high impact, high risk events.
Advanced knowledge of or the ability to gain knowledge of the campus, including its vision, mission, goals, objectives, achievements and infrastructure.
Advanced long-range planning, project management and organizational skills.
Advanced interpersonal communication skills to build and maintain relationships at all organizational levels and with a variety of publics.
Highly developed political acumen skills and social perceptiveness to successfully meet the needs of guests and ensure guest satisfaction for fundraising events.
Skill in effectively providing donor stewardship.
Advanced judgment, decision-making and problem recognition / avoidance / resolution skills.
Proven success in exercising sound independent judgment.
Ability to maintain confidentiality, and act with tact and discretion with sensitive information.
Advanced skill in meeting goals and objectives within budget and time constraints.
Advanced skills in guiding and mentoring less experienced staff.
Proven ability to view tasks from varying perspectives. Ability to integrate day-to-day operational knowledge and recommend effective short and long-term policies and procedures.
Proven skills to apply principles of personnel management to plan, organize, motivate staff and volunteers.
Proven experience in providing guidance and advice in all aspects of program planning, implementation and evaluation.
Experience developing accurate program budgets; ability to forecast expenses and income.
Proven experience and knowledge in effective contract negotiation and strategies.
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
Salary is commensurate with experience. Hiring range is $75,000 - $87,000/annually. For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
A valid Non Commercial Class A driver's license and DMV check for driving record is required.
This is a full-time, career position.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.