The Senior PayrollSpecialist will assist the Manager of Payroll Services with the university compliance as it pertains to nonresident alien tax operations and all payroll compliance operating requirements. This position will assist with the development and documentation of NRA related policies in compliance with applicable state and federal regulations.
Oversee Non Resident Alien process
Assist with the preparation and filing of the annual withholding tax return for U.S. source income of foreign persons (Form 1042S).
Support the Director in converting the manual NRA process to an automatic process which will require integration between Windstar and the Banner HR Module. This includes partnering with various university departments to put in a new workflow process with documentation and standard operating procedures.
Understand federal and state statutes and apply them to non-resident employees ensuring university compliance.
Accumulate and analyze data relating to foreign students and visiting scholars' tax status.
Assist with the development and delivery of tax training for NRA employees on a quarterly basis.
Interface with foreign students concerning tax issues associated with their VISA status
Maintain data integrity of [tax related] information within the Banner and Windstar Systems
Review all forms and documents required to be completed by foreign students and visiting scholars receiving scholarship or fellowship grants.
Enter/Review correct earnings codes for nonresident aliens in the Banner and Windstar Navigator Systems.
Analyze tax treaties and employee status.
Overpayment procedures and processes.
Assist with the development of a process including documented standard operating procedures to identify employee overpayments and request recovery.
Track status and identify root causes of overpayments.
Develop employee communication on overpayment policy, procedures and notifications.
Management and maintenance of Payroll Unclaimed Property
Understand NYS statutes and how it applies to university unclaimed wages.
Partner with University Treasury Department to develop procedures to track and post unclaimed wages to the general ledger.
Establish a system that identifies by calendar year all outstanding paychecks and steps taken to validate repayment to intended party.
Provide Technical Support to the Payroll Services Department
Support departmental data uploads/downloads
Write/Apply Script when needed for departmental reporting
Manage the Payroll Services Self Service Website
Other duties as assigned
Internal Number: 2021-13477
About Albert Einstein College of Medicine
Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, e...mploying Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.