The Legal Coordinator will provide a variety of administrative and project services ,including general administrative support services for members of the Legal Department, namely, Vice-President of Intellectual Property matters, Vice President of Corporate Compliance and SVP, General Counsel.Â This role will report directly to the SVP, General Counsel, and also provide administrative services to Â the VP, Associate General Counsel Intellectual Property and the VP, Corporate Compliance and their teams.
A successful candidate will be a tech-savvy, creative, self-motivated individual, with the initiative to learn new tasks and contribute to the success of the team.Â Competence working in a remote environment, as well as balancing the needs of three busy corporate executives is a must.
Coordinate calendars and resolve meeting conflicts for the SVP, General Counsel, the VP, Associate General Counsel and the VP, Corporate Compliance and their respective teams
Coordinate, plan, and schedule travel and itineraries for certain Legal Department personnel in accordance with corporate policies and procedures
Prepare and process letters, fed ex and similar correspondence, including monitoring mailroom deliveries
Prepare and process expense reports using Concur
Prepare and process legal accruals for outside counsel spend
Assisting with planning and presentation of monthly legal all-hands meetings
Process invoices through Ariba, which includes expediting invoices as needed, coordinating with accounting and finance to resolve reclass issues, and with tracking invoices against budgets
Create, maintain and update information in matter management system and other databases
Searching and retrieving correspondence or documents from matters, saving correspondence and documents in the appropriate format in a timely and accurate manner, and running reports from matter management system
Assist with preparing reference materials, training guides/manuals, presentations, etc.
Work on various projects for intellectual property, corporate compliance, and other legal matters. Support the management of the Companyâs extensive worldwide trademark portfolio, clearance and enforcement matters, including assisting with the following matters trademark prosecution, maintenance and enforcement, filing and maintaining U.S. trademark applications, instruct foreign trademark prosecution, maintenance, clearance and enforcement matters and coordinating the execution, notarization and legalization of trademark documents such as affidavits, declarations, assignments and powers of attorney
Assist with the implementation, and monitoring of policies, trainings, procedures, and practices for corporate compliance team
Track information in various databases and generate reports as needed
Prepare, route, track and follow up on trademark and copyright-related contracts and documents
Assist with performing brand and market internet research for trademark and copyright matters
Complete and coordinate monthly/quarterly process, which includes requesting and obtaining updates internally and externally regarding accruals, reserves, and statuses of pending legal matters
Leverage the following systems: Legal Files, Ariba, hCue, COLA database, Clarizen, Trademark Search Request (TSR)
2-4 years of advanced administrative/office support (experience in a legal environment strongly preferred)
High School diploma required
Four-year college degree or paralegal certificate preferred
Extensive Microsoft Office applications (Word, Excel, PowerPoint, & Outlook) experience and skills including advanced knowledge of settings and shortcuts
Ability to work independently with minimal supervision and collaborate in a team environment
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Experience with tracking databases preferred
Experience in the alcohol beverage industry preferred
Must be able sit and/or stand for long periods of time, and work on a computer for extended periods.Â
Ability to lift up to 25 lbs. regularly.
Must have a valid driverâs license.
Must be at least 21 years of age.
Victor, New York
Legal & Public Affairs
Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).
Internal Number: 13791086
About Constellation Brands
If you have taken a moment to unwind with a bottle of beer, toast with glass of wine, or celebrate with a cocktail, chances are that you have shared that moment with Constellation Brands. We are passionate producers of iconic beer, wine and spirits brands that consumers love. From Corona Extra, to Robert Mondavi Wines, to SVEKDA Vodka, we produce over 100 premium brands with sales in nearly 100 countries, making us the number one multi-category beverage alcohol company in the U.S.