The Legal Assistant will perform administrative tasks relating to contracts, projects, and records management, and will also provide administrative support to various members of the Legal Department.
Support the Contracts Teamâs day-to-day workflow by creating, maintaining, inputting, and updating information in the Legal Departmentâs matter management system and other databases.
Assist Contracts Team with contracts, including document formatting, editing, generating redline comparisons, routing to stakeholders for review, coordinating signatures (including use of Adobe Sign), drafting correspondence, tracking review/execution status, and following up on documents.
Manage intake of new contract requests, including confirming receipt of requests and assigned Legal Department resources, and asking preliminary/intake questions.
Responsible for generating regular reports on contract activity to support day-to-day Contracts Team activity. Develop, monitor, and report on a set of metrics to track Contracts Team SLAs. Analyze data in connection with Contracts Team performance against applicable SLAs.
Draft, review, and revise certain contracts (NDAs, amendments, and other agreements), as directed.
Provide business clients with applicable contract templates. Â
Assist with developing, maintaining and updating standard contract templates and related playbooks.
Assist with managing the Legal Departmentâs matter management system, including assisting the site administrator and subject matter experts as needed.
Coordinate activities for company-wide projects, including Companyâs annual Records Clean-Up Day activities.
Act as an information source on Legal Department and Contracts Team policies and procedures, including advising business clients on applicable approvals and signature authority.
Prepare reference materials, training guides/manuals, presentations, etc.
Work on other Legal Department projects and initiatives, as directed.
Handle and process new vendor set ups, POâs, and invoices from vendors and outside counsel for Contracts Team.
Sort and distribute mail and prepare overnight courier packages.
Coordinate travel and itineraries along with processing related expenses.
Coordinate the maintenance of office equipment with the IT Department and other Constellation vendors, and order supplies for Contracts Team.
Schedule meetings and conference calls.
Provide back-up support for other administrative personnel in the Legal Department.
Core Competencies to be Successful:
Professional, positive, can-do attitude
Tech-savvy â adept at using Legal Departmentâs technology tools
Exceptional Microsoft office application skills
Strong work ethic
Ability to multi-task in a fast-paced environment, including the ability to determine priorities and to timely complete tasks, projects and assignments
Commitment to quality including high degree of accuracy and attention to detail
Excellent communication skills, both written and oral
Exemplary people skills with ability to build productive working relationships
First-rate organizational and time management skills
Problem solving skills including the ability to identify issues, obstacles and opportunities and then develop and implement effective solutions
Ability to work independently and as part of a team
3 + years of advanced administrative/office support (experience in a legal environment strongly preferred)
Four-year college degree or paralegal certificate preferred
Extensive Microsoft Office applications (Work, Excel, PowerPoint) and Adobe Acrobat experience and skills including advanced knowledge of settings, document editing, shortcuts, Excel formulas
Sitting, working at desk/personal computer for extended periods of time
Primary work environment is professional corporate office.
Victor, New York
Legal & Public Affairs
Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).
Internal Number: 13529805
About Constellation Brands
If you have taken a moment to unwind with a bottle of beer, toast with glass of wine, or celebrate with a cocktail, chances are that you have shared that moment with Constellation Brands. We are passionate producers of iconic beer, wine and spirits brands that consumers love. From Corona Extra, to Robert Mondavi Wines, to SVEKDA Vodka, we produce over 100 premium brands with sales in nearly 100 countries, making us the number one multi-category beverage alcohol company in the U.S.