Purpose: The Administrative Assistant to the Department of Athletics and Physical Education assists in the administrative organization on behalf of the athletic department and facilitates communication between the coaches, faculty, staff, and Episcopal School of Dallas students, parents, and community.
Assist in orchestrating internal communication and the administrative organization of the athletic and physical education department.
Assist in guiding new hires and seasonal part-time coaching staff.
Assist in miscellaneous administrative and secretarial duties of the Athletic Department.
Manage and update the Athletic Website, and assist with team schedules on finalsite and veracross.
Team and Individual Photo support:
Assist in the fiscal organization and management of the Athletic Department.
Complete Reconciliation of all credit card purchases from the Athletic Department.
Organize, complete and distribute Assessments and Reimbursements for sports teams.
Assist with other financial tasks when required.
Assist the Physical Education department (as agreed upon by the Athletic Director and Physical Education Department Chair).
Perform other duties and responsibilities as assigned to include PE, coaching, and/or advisory assignments as needed.
Bachelor’s degree required, Master’s degree preferred with a minimum of five years’ experience within athletic administration.
Proficient in Google Chrome (Word, Excel, and Presentations) and other internet applications including graphic design, Photoshop, and social media tools.
Display knowledge of Senior Systems Advantage Budget Management or similar budgeting system.
Ability to communicate effectively with all constituents of the school, both orally and in writing.
Demonstrate excellent organizational, problem-solving, multi-tasking, and customer service skills.
CPR Instructor certified, or willing to obtain certification.
Ability to use basic office equipment.
Flexible schedule, to potentially include evening and/or weekend work.
Ability and willingness to coach multiple sports seasons preferred.