Advocacy / Non-Profit, Assisted Living / Nursing Home
4 Year Degree
James L. West is the preeminent Alzheimer's facility in North Texas, offering specialized, compassionate, and life-enhancing care at every stage of Alzheimer's disease, dementia, or memory loss.
James L. West is currently seeking a proven, successful leader for the Healthcare Administrator Position. This position will oversee nursing, life enrichment, plant operations, dining services, social services, and marketing departments and will cooperatively work with other departments throughout the business.
Job duties will include at a minimum :
Plan develop, organize, implement, evaluate, and direct the facility’s programs activities, and financial operations in accordance with guidelines issued by the governing board, and applicable regulations. Establish rapport among all parties, for effective team function.
Develop and maintain written policies and procedures and professional standards of practice that govern the operation of the facility. Review yearly.
Assist the department directors in developing written job descriptions, and performance expectations for each staff position.
Assist department directors in the development, use, and implementation of departmental policies and procedures per professional standards of practice.
Serve as facility abuse coordinator, and delegate this authority during absence. Report and thoroughly investigate all reportable incidents according to state and federal law. Ensure that staff are trained annually on resident rights, and abuse reporting procedures.
Ensure marketing and census development efforts are effective.
Ensure applicable reports are submitted to the state monthly or as required.
Interpret the facility’s policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary.
Ensure that all employees, residents, visitors, and the general public follow the facility’s established policies and procedures.
Make written and oral reports/recommendations to the Executive Director concerning the operation of the facility.
Ensure the facility has an effective Continuous Quality Improvement process, to identify and correct issues related to all departments in the facility, to include nursing care, safety and security, dietary, environmental and administrative/HR operations.
Participate in and coordinate staff assistance during state/federal surveys of the facility. Prepare, submit and facilitate correction of deficiencies, through the survey plan of correction.
Maintain effective communications with families and residents, through family council, a formal complaint procedure and the care planning process.
Maintain public relations that highlight services to residents and the community.
Delegate a responsible staff member to direct operations when you are absents from the facility.
Review and address daily facility reports on resident condition, incidents, payroll, family concerns and environmental needs.
Establish and serve on facility committees as necessary. Includes standing committees (CQI, care plan, safety), as well as ad-hoc committees established to address specific issues that arise. Provide written/oral reports of such committee meetings to the governing board as may become necessary. Evaluate and implement recommendations from committees as necessary.
Serve as secondary site coordinator, or delegate coordination tasks, during any emergency/disaster situation. Ensure that disaster plan provides direction for all identified potential hazards, as required by local and state regulation.
Delegate administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties.
Consult with department directors concerning the operation of their departments to assist in eliminating/correcting problem areas, and/or improvement of services.
Ensure that appropriate staffing level information is posted on a daily basis.
Review and check competence of work force and make necessary adjustments/corrections as required or that may become necessary. Ensure that annual in-service training program covers all requirements for Alzheimer’s-certified nursing facilities and licensed adult day care.
Counsel/discipline personnel as requested or as may become necessary.
Ensure that disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.
Terminate employment of personnel when necessary, documenting and coordinating such actions. Provide guidance to department directors in setting and complying with facility policy for disciplinary action.
Schedule and participate in departmental meetings to ensure that appropriate information sharing is provided on a continuous basis.
Maintain an excellent working relationship with the medical profession, student placement schools and other health related facilities and organizations through formal working and transfer agreements.
Ensure that physicians are in compliance with facility policies governing the admission, medical treatment, visit requirements, plan of care, orders, etc. Report problems areas to the Medical Director.
Ensure physicians are credentialed according to facility policy.
Assist department directors in the topic selection, planning, conducting, and scheduling of in-service training classes and on-the-job training and orientation programs to assure that current material and programs are continuously provided.
Meet with department directors on a regularly scheduled basis, and conduct/participate in in-service classes and supervisory level training programs.
Attend and participate in workshops, seminars, etc., to keep abreast of current data affecting nursing facilities, as well as to maintain professional licensure.
Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. Encourage and support teamwork.
Create and maintain an environment that encourages staff to recognize and enhance residents’ abilities, and to work with families and each other in a collaborative manner.
Solicit, review and approve employee benefit offerings annually, and contract with vendors to provide these services.
Ensure that all facility personnel and contractors are trained to follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Ensure that all required disaster drills are conducted at least monthly, as required by regulation.
Ensure that the building and grounds are maintained in good repair. Ensure that housekeeping and laundry cleaning products and procedures are appropriate to disinfect common pathogens expected to occur in the environment.
Review resident and staff accident/incident reports (e.g., falls, injuries of an unknown source, abuse, etc.). Work with appropriate staff to mitigate risk.
Ensure that facility personnel are trained to follow established regulations governing the use of labels and MSDSs for hazardous chemicals, use of personal protective equipment, and exposure to blood and potentially pathogenic body fluids..
Ensure that facility procedures and manuals identify safety precautions and equipment to use when performing tasks that could cause bodily injury or exposure to a hazardous chemical or infectious waste.
Ensure that facility personnel are trained to follow established ergonomics policies and procedures to prevent self-injury.
Develop and implement waste disposal policies and procedures—hazardous and non-hazardous, and initiate contracts for disposal agencies. Ensure documentation of disposal is maintained per regulation..
Ensure that wander prevention system is functional at all times, and that building security is maintained by front desk staff, and electronic means.
Coordinate safe medication administration practices, with the Director of Nursing.
Authorize the purchase of major equipment/supplies in accordance with established purchasing policies and procedures.
Maintain purchasing agreements that ensure prudent use of financial resources, while maintaining high quality of service.
Ensure that department directors are maintaining adequate supplies and equipment to meet the day-to-day operational, health and safety needs of the facility staff and residents, and provide for required emergency stock.
Develop capital needs plan with a five to ten year outlook.
Assist the Chief Financial Officer to prepare an annual operating budget for approval by the governing board and allocate the resources to carry out programs and activities of the facility.
Assist in the establishment and maintenance of an adequate accounting system according to generally accepted accounting principles.
Review and interpret monthly financial statements and review with the governing board. Provide guidance to departments in prudent financial management, while maintaining expected standards of service.
Ensure financial statements and tax statements are properly audited annually, results shared with the governing board, and reported according to IRS guidelines.
Plan for future financial needs, and work with the development officer and the Foundation to ensure that funds are available for needed capital upgrades, repairs, and financial assistance for residents.
Report suspected or known incidents of fraud relative to false billings, filing of false cost reports, receipt/payment of kickbacks, etc., to appropriate agencies
Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.
Review resident complaints and grievances and make written reports of action taken. Discuss such actions with resident and family as appropriate.
Assist in establishing and implementing a Resident/Group Council.
Ensure that policies governing the timely notice for resident discharges and/or room or roommate changes are strictly followed by all personnel.
Assist facility ombudsman in resident visits as required by law.
Ensure that advance directive policies and procedures are implemented to ensure resident choice
Facilitate an atmosphere that values resident autonomy, choice, safety and person-centered care principles. Strive for organization growth as needed to ensure that the organization’s mission is honored, and fulfilled.
A Bachelor’s Degree is required. Must have, as a minimum, five years experience in a supervisory capacity in a hospital or skilled nursing facility.
Must possess a current, unencumbered Nursing Home Administrator’s license or meet the licensure requirements of this State. Experience with Medicare and Point Click Care Software is required. Previous experience in non-profit leadership is preferred.
Must demonstrate the knowledge, skills and professional ethics necessary to provide care appropriate to the age-related needs of the residents served.
Must be able to read, write, speak, and understand the English language.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must possess the ability to deal tactfully with personnel, residents, family members, physicians, Board members, visitors, government agencies/personnel contractors, medical professionals, and the general public.
Must have a thorough knowledge of OBRA regulations, the survey process, survey tag numbers, and quality measures.
Must be knowledgeable of reimbursement regulations and nursing practices and procedures, as well as laws, regulations, and guidelines pertaining to nursing facility administration and general non-profit 501(C)3 business operations..
Must possess the ability to work harmoniously with and supervise other personnel.
Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing quality care and maintaining a sound operation.
Must be thoroughly familiar with laws, regulations, and guidelines governing personnel administration.
Must have patience, tact, cheerful disposition and enthusiasm, as well as must be willing to handle residents, staff, and visitors, based on whatever maturity level at which they are currently functioning.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
Must be able to maintain good personnel relations and employee morale.
Must be able to read and interpret financial records, reports, etc.
Must be knowledgeable of computer systems, system applications, and other office equipment.
Must be able to communicate policies, procedures, regulations, reports, etc., to personnel, residents, family members, visitors, and government agencies/personnel.
Must not pose a direct threat to the health or safety of other individuals in the workplace.
Must be able to move intermittently throughout the workday.
Must be able to cope with the mental and emotional stress of the position.
Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met.
Must function independently, have flexibility, personal integrity, and the ability to work effectively with all parties.
Must meet the general health requirements set forth by the policies of this facility which may include a health examination.
Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
May be necessary to assist in the evacuation of residents during emergency situations.
Works in office areas as well as throughout the facility and its premises.
Moves intermittently during working hours.
Is subject to frequent interruptions.
Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances.
Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
Works beyond normal working hours and on weekends and holidays when necessary.
Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
May be involved in community/civic health matters/projects.
Attends and participates in continuing educational programs.
Is subject to injury from falls, burns from equipment, odors, etc., throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
May be subject to the handling of and exposure to hazardous chemicals.
Communicates with the medical staff, nursing personnel, and other department personnel.
Maintains a liaison with the residents, their families, support personnel, etc., to assure that the residents’ needs are continually met.
Internal Number: 6478
About James L West Center for Dementia Care
James L. West offers specialized, compassionate, and life-enhancing care at every stage of Alzheimer's disease, dementia or memory loss. The not-for-profit James L. West participates in Alzheimer's research and training, and if offers a day program, community education and outreach, and mentoring and training to the medical and healthcare communities.