The Development Coordinator performs complex and diverse responsibilities including gift processing, gift acknowledgment, donor recognition, and stewardship reporting in support of Medicine & Biological Sciences Development.
Serves as project manager for the development and implementation of a new donor recognition website that will serve as a home for information on current and legacy donor recognition across BSD and UChicago Medicine facilities.
Liaises with Facilities Planning, Design and Construction for the UChicago Medicine and BSD to manage the installation and maintenance of donor recognition displays and donor signage across BSD and UChicago Medicine facilities. Ensures donor listings are accurate and adhere to donor recognition preferences and official signage standards; secures and records donor approvals for new signage; tracks and manages recognition data in the advancement CRM.
In coordination with the Gift Management Specialist, prepares gift allocation forms for gifts received by MBSD and forwards gifts and completed forms to the Universityâ™s gift processing office for selected gift designations.
Manages, approves, and records a variety of gifts according to University policies and related guidelines.
Provides administrative and writing support to the Donor Relations team, as needed.
Collaborates with departmental fund managers to gather and review gift fund information used to produce stewardship reports.
On an ongoing basis, assigns and maintains stewardees and gift fund beneficiaries in the CRM to ensure consistent and accurate tracking.
Drafts correspondence and other documents for delivery internally (e.g., MBSD, UCM) and externally (e.g., correspondence for leaders and volunteers within the primary strategic constituencies). Proofread and copy-edit documents such as reports, letters, memos, analyses, etc.
Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.
Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
Performs other related work as needed.
A minimum of one year of work experience in nonprofit management, development, alumni relations, marketing, public relations, or similar work.
Experience with fundraising, contact management or other database software.
Experience analyzing, investigating and solving database issues
High attention to detail and follow-up, and excellent organizational skills.
Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well.
Experience analyzing, investigating and solving database issues.
Ability to manage confidential information with discretion and tact.
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System, Business objects, and FAS, the University Financial Data Warehouse), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint, and Access.
Ability to work collegially and collaboratively in a team setting.
An exceptional work ethic and track record of personal initiative.
Flexibility and adaptability to new programs in an emerging and changing environment.
Willingness and ability to travel to campus and/or non-campus locations for University business.
Willingness and ability to work occasional evenings and weekends.
Familiarity with donor databases and Business Objects.
Cover letter (required)
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Internal Number: JR10267
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