This is a temporary position and will be available up to one year.
About the Job
The position works independently and in partnership with the Division of General Internal Medicine Director and Administrator to provide management and programmatic support with a focus on quality improvement, data management, project management and human resource coordination.
Essential Functions or Job Duties
1. Internal Communications Coordinator (40%) • With assistance of division leadership develop and implement a division level communication plan which includes content management, copywriting/editing, basic graphic design, email campaigns, distribution list management, and digital and print informational ads and newsletters. • Manages the bi-monthly division newsletter, coordinates with departmental communications to ensure information is distributed appropriately. • Manages division annual report preparation and distribution • Ensures divisional, departmental, and clinical website information pertaining to our division and division faculty are accurate and up to date. • Creates, coordinates, and manages digital signage content, schedules, and user training. • Participates in meetings with department communications, proposes changes and escalates issues as needed. • Collaborates with medical school and M Health marketing and PR to ensure faculty communications and media representation are meeting guidelines. • Assists with monitoring of media channels for faculty accomplishments
2. Learner Programmatic Support (40%) • Support the activities of General Internal Medicine faculty by providing direct support for faculty education work (includes agenda setting, meeting management, and document preparation). • Responsible for effective management of Canvas site for the division’s educational faculty.
3. Rotation Coordinator (20%) • Coordinate schedules for three clerkships, EPIC and resident immersion rotations in the Primary Care Center Clinic and serve as programmatic contact. • Provide e-value and RMS faculty evaluation summaries to division director as requested. • Coordinate preceptor coverage for resident clinic and keep scheduling apps accurate.
Required Qualifications • BA/BS or a combination of related education and work experience to equal four years. • Advanced Excel skills. • Proficient in using Google applications (i.e., Google Calendar, Mail, Drive, Docs and Site) • Demonstrated ability to work independently and as a part of a team. • Demonstrated excellent verbal and written communication skills. • Demonstrated ability to work in a fast-paced environment. • Must be a creative problem-solver; be able to think “outside the box.” • Ability to multi-task and track multiple simultaneous projects. • Ability to assimilate new systems quickly.
Preferred Qualifications • Proficiency with web content management systems and digital signage applications. • Project management experience. • Excellent judgment skills; know when to ask questions. • Strong interpersonal skills. • Experience in higher education.
Internal Number: 338841
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.