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The Events Coordinator will design, plan and manage a broad range of events for GPS research centers and programs. Serve as the logistical coordinator for international and domestic conferences, panels, workshops, seminars, lectures and special events. Develop event/seminar/workshop budgets. Monitor and track expenses/income to stay within budget parameters for each event. Participate in the design and planning process of marketing event information via flyers, mailings, brochures and e-communications. Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events.
Graduation from college and two (2) years of related experience; or an equivalent combination of education and experience.
Extensive experience in successfully planning, designing and organizing professional events, including negotiating for venues and services. Ability to, with short notice, resolve problems related to a conference venue, service, or other associated matter.
Strong analytical skills and ability to work with numbers. Skill to monitor financial activities and transactions and other fiscal responsibilities as they relate to events.
Demonstrated knowledge of the principles and practices of events management, and the principles and practices of public relations.
Thorough knowledge of event planning, marketing and organization of special events. Working knowledge of concepts, principles and practices of event planning and production and public relations.
Superior interpersonal skills to effectively and professionally interact with diverse populations using tact and diplomacy, resourcefulness, good judgment, understanding and persuasion.
Proven experience in working effectively in an international and multicultural setting. Ability to interact professionally with national and international guests and university figures.
Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
Skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.
Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
Excellent proofreading skills to understand detailed documents and forms and expert ability to spot discrepancies between original material and copy.
Good judgment and effective decision-making and problem resolution skills. Skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
Background check required.
Must have a valid Ca driver's license and daily access to reliable transportation.
Must be able to work a flexible schedule to meet event needs.
Some mornings, evenings and weekends may also be required.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.