The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
College of Education has an outstanding job opportunity for Temporary Part Time Haring Center Stewardship & Events Manager.
This Project Appointment will be through June 30, 2021. 100% FTE from start to May 31. 60% FTE from June 1 to June 30.
HARING CENTER - MISSION & VALUES:
At the University of Washington Haring Center for Inclusive Education, we believe amazing possibilities are within reach for each and every child — those with disabilities and those who are typically developing. The Haring Center provides early childhood education to children with and without disabilities, conducts leading-edge research to advance inclusive learning, and champions the best practices we develop beyond our walls so that every child can reach their full potential. Through our unique integrated model we create inclusive communities that empower all children to learn, play and grow together, guided by the vision that every child has meaningful opportunities to learn, to engage with others, and to live in an inclusive community that values all its members.
The Stewardship & Events Manager is responsible for developing donor engagement strategies for the UW College of Education’s Haring Center through special events, creative stewardship, and annual giving strategies. The position will participate as a member of the Haring Center Advancement team and will work closely with the Haring Center’s Associate Director for Advancement to help secure gifts from individuals, organizations, corporations and foundations. This position will have significant direct contact with the Center’s diverse internal and external audiences including parents, alumni families, friends, College and University leadership, Haring Center staff, volunteers, and donors. This position also communicates with donors regarding annual fund-level gifts, endowment agreements, event logistics, meetings and other information – including confidential gift information.
DUTIES AND RESPONSIBILITIES:
Event and Volunteer Management
Oversees, plans, and executes events in collaboration with Haring Center and Advancement leadership teams, including a large annual signature auction in May. This position leads the coordination and oversight of event concept, logistics, protocols, and processes ensuring adherence to University fiscal policies and the Haring Center’s core values. During the restrictions of COVID-19, this work will center virtual engagement and communication, including the signature event in May.
Acts as the event lead and project manager point person for all aspects of the signature event including: Auction Co-chairs, Sponsors, Procurement, Volunteers, Vendor management, Permitting, Fund the Future, Creative and Audience Development.
Design and implement stewardship and volunteer board engagement through other events during the year to communicate the Haring Center’s impact and community work. These events and activities are designed to steward and cultivate donors and have strategic fundraising goals.
Stewardship, Communications, & External Relations
Implement the Haring Center-wide stewardship and donor recognition plan. Execute creative stewardship strategies designed to acknowledge, thank, and stimulate pride within the Haring Center donor base. Manage the donor acknowledgment process. Duties include but are not limited to: producing donor acknowledgement communications, and letters and follow up phone calls from the Dean, Assistant Dean of Advancement or Associate and Assistant Directors of Advancement. Perform other stewardship, events, and annual giving duties as required. Participate as full member of the College of Education’s Advancement team.
Support the creation and production of Haring Center publications, correspondence, and other communications related to Advancement efforts. Assist in content development, copy-editing and strategy as needed associated with the Haring Center Today, semi-annual Director’s Message and other broad donor communications. Work with College of Education Marketing & Communications and UW Marketing and Communications on design of all printed and electronic materials as appropriate. This includes, but is not limited to, Advancement materials as well as other materials and collateral associated with the Haring Center.
Represent the Haring Center and College of Education at community and professional functions as appropriate. Interface with parents, alumni families, friends, donors and community members and respond to inquiries in a timely manner.
Gift Processing & Fiscal Responsibilities
Manage and report out on the events and stewardship budgets (income and expenses). This position will work with the Fiscal Specialist throughout the year in order to ensure that the events budget is on track. The position also works with the UW Gift Services team, the College of Education’s Dean’s Office fiscal team and the auction software program credit card processor to ensure smooth transactions and deposits into the UW and Haring Center accounts. Following the signature event, this position has a strict deadline of June 30th to ensure all auction night transactions are received by the UW Fiscal office and that the Auction Software and My Financial Desktop are reflective of one another. Throughout the year, this position is responsible for processing gift transmittal forms for any gifts associated with the Haring Center.
•During state and UW restrictions surrounding COVID-19, this position will be required to work remotely and attend meetings virtually and on the phone. •Ability to work a flexible schedule for events scheduled on evenings and weekends.
•Demonstrated ability to work independently and as an integral part of a team; to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in a fast paced, dynamic, deadline driven environment in an organized and professional manner. •Bachelor’s Degree and a minimum of three years of experience in events management, fundraising, development, public relations or a related field. Equivalent combination of education and experience may substitute for degree. •Proven project management and special event coordination experience, with an accurate and thorough approach to detail •Demonstrated interpersonal skills and proven ability to act in a poised, professional manner with the ability to work well with diverse groups of individuals over the telephone, in written correspondence, and in-person. •Demonstrated ability to communicate clearly, diplomatically, and effectively, and maintain a positive outlook while meeting multiple deadlines. •Demonstrated proficiency with a multitude of technology platforms; Zoom, Microsoft Office Suite (Microsoft Word, Excel, Outlook and PowerPoint), relational databases, and web-based tools for the generation of correspondence, reports, spreadsheets, and forms. •Willingness and ability to learn the ADVANCE database system, Greater Giving, and other proprietary software products. •Demonstrated ability to maintain confidentiality and to handle confidential and sensitive information in an appropriate manner.
•Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity. •Effective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication. •Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results. •Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization. •Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience. •Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
•Demonstrated experience and success running virtual fundraising events and engagement opportunities •Experience in higher education advancement. •Knowledge of and/or use of the development database software ADVANCE. •Experience with Greater Giving or other Auction Software products.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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