The Associate Director of Siena’s Corrections Education Program (CEP) assists and oversees the launch of new on-site bachelor’s degree completion programs offered at participating southeast Michigan correctional facilities. Management of administrative, advising, enrollment, and various instructional services within several Michigan correctional facilities.
Manages the academic advising, enrollment, and recruiting strategies and admissions processes in support of successful launch of a new program, in consultation and collaborations with the Dean, Associate Dean, Enrollment Management, Marketing, correctional facility school principals, Michigan Department of Corrections (MDOC) officials, and other officials and departments, as appropriate.
Establishes and monitors recruiting, marketing initiatives, and classroom enrollments to launch and support a new program at one or more Michigan correctional facilities.
Collects and evaluates appropriate documents to conduct paper-based transfer credit evaluations for prospective CEP students.
Assists CEP students in securing appropriate documents for the admissions, financial aid, & registration processes.
Receives Admissions & Financial Aid documents on behalf of the University.
Provides appropriate FERPA training related to confidential advising interactions.
Ensures prospective and current CEP students understand university policies and procedures.
Develops, updates, prints, and provides appropriate documents, handbooks, and other materials to CEP students.
Ensures prospective CEP students meet appropriate admissions requirements.
Collects and properly stores appropriate documents from and provides documents to CEP students.
Maintains student records for prospective and enrolled CEP students.
Develops and coordinates a university orientation resource provided on-site at participating correctional facilities for new CEP students.
Develops, monitors, and provides degree plans for students. Effectively tracks bachelor degree requirements.
Manages the drop/withdrawal process for CEP students.
Monitors on-condition status of new CEP students.
Reviews CEP student data using various reporting systems to identify trends and evaluate factors such as retention, persistence, and graduation rates to assess CEP students’ academic progress and success rates.
Responds to CEP student requests and needs. Serves as an advocate and liaison for CEP students within the university to maximize CEP student success.
Responsible for budgetary expenditures related to supplies, books, and other items for the program. Monitors and requests, as needed and within budget parameters, approved supplies, books, and other items, as needed.
Functions as a liaison with facility staff and MDOC officials regarding procedures, planning, concerns, etc.
Assist with efforts to provide re-entry services to CEP students released/paroled who re-enter into the community and seek ongoing education.
Assists with schedule coordination in conjunction with Academics and Operations administrative staff.
Shares draft schedules and corresponding course descriptions and/or syllabi, as requested, with the MDOC and correctional facilities in advance for review and approval.
Assists in the collection of course syllabi, other instructional materials, attendance reports, grade reports, classroom sign-in sheets that require advanced printing, organizing, and proper delivery, where applicable, to and from participating correctional facilities.
Interacts with appropriate personnel to secure classroom space at the designated correctional facility.
Coordinates training and support services for faculty.
Responsible for managing the process of selection and hiring of CEP faculty, in collaboration with senior leadership of the Academics and Operations team and faculty program coordinators.
Provides appropriate FERPA training related to confidential advising interactions.
Coordinates with other university partners and the MDOC in the orientation and required training of new faculty teaching in the program.
Ensures faculty have appropriate LEIN clearances to enter correctional facilities.
Tracks on-boarding processes to ensure faculty (and staff) have met appropriate protocols as established by the MDOC.
Serves as an advocate and liaison for faculty to develop and retain qualified and professional staff.
Manages operations, orders necessary materials to successfully operate Siena’s CEP including but not limited to textbook orders and other instructional related materials, students supplies (e.g., pens, pencils, paper, folders, other materials), and program supplies. Develops, analyzes, and disseminates monthly, annual, and ad hoc CEP reports to MDOC, correctional facilities, administrators, faculty, and other college liaisons. Enhances liaison relationships with internal service offices to support Siena’s CEP. Maintains strong affiliations with Jackson College, the MDOC, and other external constituents in support of Siena’s CEP. Leads or serves on university committees, as determined or requested, in support of Siena’s CEP. Participates in corrections trainings, state-mandated trainings, meetings, potential conferences, and other events in support of Siena’s CEP. Represents the college and the university in daily operational matters at participating correctional facilities. Interacts with Siena’s Public Safety Department and other offices, as determined. Represents the university at various events. Participates in meetings, where needed, representing the Dean, Associate Dean, and/or other Siena representatives, accordingly. Expands personal professional development with potential teaching in Siena’s CEP. Performs other related duties, as determined and assigned, in support of Siena’s CEP.
Master’s degree preferred, bachelor’s degree required with a minimum of three (3) years of management experience. Experience working in a correctional facility and/or education setting strongly preferred. Advising and admissions experience with adult student populations strongly preferred. Higher education teaching experience preferred. Experience in program development or curriculum or similar experience strongly preferred. Ability to develop and manage projects. Ability to pass a comprehensive background check required to access correctional facilities. Knowledge of higher education practices and trends relative to adult students seeking undergraduate degree completion. Must possess strong research and analytical skills. Administrative skills typically acquired through experience in designing, implementing, and supervising systems, projects and people. Knowledge of budget monitoring and administration. Must be proficient with communication technology and computer software, particularly Microsoft Office Suite. Excellent presentation skills and excellent interpersonal skills with internal and external audiences. Excellent written and verbal communication skills, in interpersonal and group interactions, including email and University reports. Must possess critical analysis skills. Ability to analyze and identify appropriate solutions and maintain strict confidentiality related to sensitive information. Ability to work with diverse populations and to exert composure when faced with difficult situations. Must possess a high level of maturity and discernment when working with CEP students. Ability to work effectively with a variety of constituencies, such as students, prospective students, staff, faculty and the general public. Must possess a positive demeanor and be an equal contributor in promoting and sustaining a supportive and welcoming team atmosphere. Ability to perform job tasks during evening and weekend hours on an occasional basis.
Qualified candidates are invited to send their cover letter, Curriculum Vita/resume, and a list of professional references to firstname.lastname@example.org. In the subject line of the email, please reference the job title of this position to ensure timely review and distribution of your materials. This position is currently classified as full-time, benefit eligible, and exempt. Review of application materials will begin immediately and continue until the position is filled. EOE
About Siena Heights University
Siena Heights University is committed to attracting, encouraging, and retaining a highly qualified workforce to support our mission of assisting people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all. Siena Heights University is a renowned liberal arts institution located in Adrian, Mich. Siena?s success is the result of a diverse workforce coming together to help shape the future. Siena Heights University is one of the best colleges in the nation to work for, according to a new survey by The Chronicle of Higher Education.The results, released today in The Chronicle?s fifth annual report on The Academic Workplace, are based on a survey of more than 46,000 employees at 294 colleges and universities. In all, only 103 of the 294 institutions achieved ?Great College to Work For? recognition for specific best practices and policies. ?We are honored to be recognized by the Chronicle of Higher Education,? said SHU President Sister Peg Albert, OP, PhD. ?Siena Heights tries to build a sense of not only community ? but family ? for our employees. This honor reinforces our belief that Siena Heights is a great plac...e to be, not only for our students, but our faculty, staff and administration as well. We will continue to live our mission of being more competent, purposeful and ethical.?In addition, Siena Heights was only one of two institutions in Michigan to be placed on the Honor Roll, with the University of Michigan being the other. Only 42 institutions nationwide earned this special recognition for being ?the best of the best.? Those that make the Honor Roll are cited most often across all recognition categories. Results are reported for small, medium and large institutions.Siena Heights won honors in five categories this year:Collaborative governance,Confidence in senior leadership, Respect and appreciation Supervisor or department chair relationship, and Work/life balance