Division/College: University Communications & Marketing
Employee Category: Classified
Pay Range: $21.27 per hour or higher depending on education and experience
Full/Part Time: Full Time
Position Summary: The Executive Assistant provides high-level confidential and executive administrative support to the Chief Marketing Officer and Executive Director of Communications & Marketing (CMOED) and the department. The position is responsible for maintaining up-to-date knowledge of University Communications & Marketing and University goals and objectives. The incumbent will work effectively with departmental directors and staff, campus administrators, and the general public. The Executive Assistant independently coordinates meeting arrangements, manages calendars, and interacts with internal and external customers in a heavy public relations role functioning as the first line of communication with administrators and the general public. The incumbent also provides support for personnel processes and serves as the Affirmative Action Coordinator for the unit.
Three years experience in an administrative or office position
Experience in office support functions including word processing, filing, composing a variety of business documents, reception, and researching, compiling and summarizing data for reports
Experience interpreting, applying and explaining complex information such as regulations, policies or services
Experience independently solving problems/performing liaison activities in a work setting
Knowledge of University of Idaho policies and procedures
Word, Excel, Outlook and PowerPoint experience
Experience in human resource functions
Experience with university programs including Banner and PeopleAdmin
Experience maintaining multiple calendaring systems
Extensive public relations experience
Experience working in a team-oriented environment
Ability to work independently and resolve problems in a work setting
Ability to coordinate a workload for multiple projects
Physical Requirements & Working Conditions:
Posting Number: SP002598P
Posting Date: 09/25/2020
Open Until Filled: Yes
Special Instructions: Preference will be given to applications received by Sunday, October 11, 2020.
To be considered your Letter of Qualification must address each of the required qualifications. Additionally, please provide information in support of your application regarding the preferred qualifications as relevant.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
Since 1889, the University of Idaho has provided motivated students with a transformative higher education experience that prepares them to solve real-world problems and achieve success in their lives and careers. Beginning with our beautiful residential campus in Moscow, the university’s reach extends throughout Idaho, serving over 12,000 students with educational centers in Coeur d’Alene, Boise and Idaho Falls, a research and extension center in Twin Falls, plus Extension offices in 42 counties. One of the nation’s land-grant research universities, U of I is a noted national leader in student-centered learning and interdisciplinary research that promotes public service. Our work serves businesses and communities, advancing the pursuit of diversity, citizenship and global outreach.