Initial Review Date (IRD) The Initial Review Date (IRD) for this job is:10-19-2020
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Dept Marketing Statement The Astronomy and Astrophysics Department located on Science Hill on the UCSC campus is recognized as a leading department worldwide, with one of the top graduate programs in the United States. There are 17 faculty members, postdoctoral fellows, other researchers, and approximately 40 graduate students. In addition to the PhD program, there is an undergraduate minor. In conjunction with the Physics department, the Astronomy and Astrophysics faculty teach upper-level electives and supervise senior theses. Many Astronomy and Astrophysics faculty also hold research appointments in the UCO/Lick Multi-Campus Research Unit, the SCIPP ORU, and the theory center Theoretical Astrophysics Santa Cruz (TASC).
Under general direction of the Chair of the Astronomy and Astrophysics Department, the department manager is responsible for; department planning and program support; curriculum management; financial management; equipment, facilities and space coordination; staff and academic human resources; development and public information; and, oversight of the graduate program.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $70,000 - $80,000/annually. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz main campus
Union Representation: None
Job Duties 60% - ADMINISTRATIVE OPERATIONS
Manages, plans, and administers a full range of administrative operations to support the academic department. Administrative operations include budget and fiscal activities, staff and academic personnel, student services, space, facilities and equipment, and program and curricular implementation. Provides expert advice and support to the chair in the development of long-range and strategic plans for the operations listed above. Using advanced knowledge, prepares short and long range planning for administrative services operations and improvements to processes. Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning. Represents the department on business issues to the institution community and serves on committees.
25% - CURRICULUM PLANNING AND PROGRAM COORDINATION
Facilitates delivery of instruction for the department, working closely with the chair, faculty and other departmental staff; analyzes resource implications and establishes funding priorities based on analysis of data. Serves as contact for department in curricular matters, ensures curricular coordination between various divisional departments and other academic departments as appropriate and assists in resolving issues and conflicts. Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs. Oversees the hiring of TAs and readers for each quarter. Oversees the development and implementation of graduate (and in the future: undergraduate) program policies including graduate admissions. Oversees the editing and updating of the department's information in various publications including web presence and other graduate program publications.
10% - SUPERVISION OF STAFF
Selects, develops, and evaluates personnel to ensure the effective and efficient operation of departmental functions. Manages daily activities of administrative staff, sets priorities and deadlines for completion of tasks, and establishes internal procedures and effective utilization of resources. Serves as a resource for faculty and researchers who hire staff and non-academic student employees.
5% - OTHER FUNCTIONAL AREAS AND SPECIAL PROJECTS
Development and public information
Manage gifts administration, outreach efforts (e.g., seminars, web pages, public relations, student recruitment, department fundraising), development campaigns (e.g., fundraising associated with the Development Office), and department publicity.
Meeting and Event Planning
Plan and execute departmental meetings, seminars, and social events to promote morale and cohesion.
Serve on Divisional and campus-wide committees and task forces as time permits. Serve as resource and mentor to other department managers.
Supervision of temporary staff
As time permits and when needed, supervise temporary assistants, which could include staff, students and/or temporary employees. Identify staffing needs, write job descriptions and manage recruitments and performance.
Bachelor's degree in related area and / or equivalent experience / training.
Significant related administrative experience and management experience.
Ability to effectively manage change and resolve complex problems independently.
Experience with personal computing applications and computerized information systems with the willingness and ability to learn new systems in a highly technical environment.
Financial and budgetary experience.
Excellent organizational, planning and analytical skills with ability to prioritize workloads, anticipate needs, oversee and participate in projects, and function independently to meet deadlines, often with frequent interruptions.
Excellent writing skills and ability to communicate complex material in written and oral formats.
Political acumen to establish and maintain effective working relationships with diverse constituents.
Ability to promote administrative innovation, quality customer service, teamwork, open channels of communication, and a safe work environment.
Demonstrated ability to assimilate, interpret and apply administrative policies and procedures and to exercise confidentiality, flexibility and good judgment.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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