Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week. Must be able to work evenings and weekends during peak periods.
Department Name/Job Location:
This position is in the Institute for Informatics. The position is located at the Becker Library. This position is for the Medical School Campus.
This position will work in close coordination with the new Office of Health Information and Data Sciences (OHIDS) with a range of academic units and strategic partners, including the Institute for Informatics, the Division of Biostatistics, Bernard Becker Medical Library, Office of the Chief Research Information Officer, the Division of Biology and Biomedical Sciences, and the Office of Medical Education. The above represents an alignment of critical units across the School of Medicine that are integral in a top-tier academic medical institution. This position will report to the Assistant Director, Education and Strategic Initiatives.
The Special Programs Administrator will be responsible for directing, developing, implementing and evaluating recruitment strategies for OHIDS education and degree programs and will oversee special programs such as the Clinical Informatics Fellowship and the Biomedical Informatics and Data Science Summer Internship Program (BIDS@I2). This position will manage recruitment processes; cultivate relationships with students during admission processes; manage special programs, and develop processes for alumni tracking.
PRIMARY DUTIES AND RESPONSIBILITIES:
Develops and nurtures relationships with prospective students for all OHIDS programs including MS and certificate programs, the Clinical Informatics Fellowship, and the BIDS@I2 program.
Develops and maintains strong relationships with faculty and administrative staff to understand recruiting and public relations needs and implements strategies for success.
Responds to program inquiries and manages a high volume of electronic and telephone communications.
Oversees the CollegeNet CRM application for MS and certificate programs, the ERAS application process for the Clinical Informatics fellowship, and the REDCap application for BIDS@I2.
Occasional travel to professional conferences to network and promote educational offerings.
Collaborates with the assistant director and marketing manager to develop publication materials to be used in recruiting, marketing and public relations, including updating website and related databases.
SPECIAL PROGRAMS MANAGEMENT
Clinical Informatics Fellowship
Arranges rotations for clinical fellows.
Prepares annual reports to the ACGME and GME offices each year.
Tracks and develops program evaluations.
Serves as the students’ point of contact from the beginning of the recruitment process through the exit of the program.
Tracks and reports on alumni of the program.
Responsible for planning the retreat and poster session.
PhD in Biomedical Informatics and Data Science
Aid as needed for the newly appointed PhD program in Biomedical Informatics and Data Science at the request of the Assistant Director.
Develop and identify opportunities for professional development workshops, external rotations, and outreach activities.
Responsible for promotion and marketing of programs and workshops.
Creates and cultivates internal and external partnerships.
Establishes processes to track alumni of all programs.
Other duties as assigned.
Bachelor’s degree and five years of experience.
Master’s degree with five years of experience in program recruitment and management in higher education.
An understanding of University policies, procedures and operations is desired.
Creative problem-solving skills, strong organizational and communication skills, and the ability to meet deadlines.
Some knowledge and experience in clinical and/or research environments.
Ability to multi-task.
Computer literacy (MS Office, Zoom, CollegeNet or a similar CRM application database).
Project management experience.
Skill in development and documentation of operating and administrative policies and procedures.
Excellent oral and written communication skills.
Ability to analyze problems and develop creative solutions in a wide variety of situations.
Ability to function independently in a professional and confidential manner.
The hiring range for this position is $51,292 - $66,684 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.