As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Family Medicine (DFM) has an outstanding opportunity for a Director of Finance and Administration.
The Department of Family Medicine at the University of Washington is one of 32 departments in the School of Medicine (SOM), with an annual budget exceeding $39 million. The department has 100 core faculty, 193 clinical paid faculty (including 129 clinical faculty across the UW Neighborhood Clinics) 1,471 WWAMI volunteer faculty, 83 staff, 8 fellows, 28 residents, and 54 emeritus faculty. The department manages a wide variety of funds sources, and work closely with our UWP practice plan to orchestrate clinical funds flow.
The DFM is committed to three core tenets: 1) high quality, rigorous, patient-focused education for students and residents, 2) an internationally-recognized research organization focused on increasing the quality, effectiveness, accessibility, and sustainability of primary care, and 3) compassionate, high caliber, evidence-based clinical patient care. We achieve this through the work of eight departmental sections and our Osher Center with the support of our administrative team. In February 2021, the DFM will mark its 50th anniversary at the University of Washington.
The DFM is consistently ranked by US News and World Report as one of the top Departments of Family Medicine in the country and is consistently rated by the AAFP as a “Top 10 Department” in placing graduate medical students into the family medicine specialty.
The department has a broad self-sustaining Washington, Wyoming, Alaska, Montana, Idaho, (WWAMI) Family Medicine Residency Network – a network of family medicine residency programs across the five-state WWAMI region committed to collaboration and achievement in training high quality physicians.
The DFM oversees a self-sustaining regional physician assistant training program, MEDEX NW, which consists of five branch campuses spread across three states that provides a Masters of Clinical Health Services degree for 140 graduating students each year.
The DFM is committed to a diverse, inclusive community. Our intention is to create a community that encourages participation and connection, and values each individual’s unique contributions regardless of socioeconomic status, race, culture, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, spiritual practice, geography, mental and physical status or age.
The Director of Finance and Administration (Director) reports directly to the Chair of Family Medicine and to the Chief Financial Officer for the SOM. The Director has a comprehensive range of responsibilities for Department’s operations at all medical centers as well as research, educational and administrative functions primarily located at SoM space at Health Sciences and HMC. The director is responsible for the overall management of administrative and fiscal operations with combined annual expenditures in excess of $39 million. Core Competencies for this position include professionalism, leadership, communication skills, organizational & analytical skills, and technical and professional knowledge.
As a UW SOM Department Director, the incumbent carries out duties prescribed by the directing, overseeing, or partnering institutions and organizations. The critical knowledge and skills include: Human Resource Management, Financial Management and Development Activities, Operations Management, Practice Plan Management, Information Management, Research Management, Compliance and Risk Management, Facilities Management and Educational Program(s) Management. The Director acts in an advisory capacity to the Chair and various Department committees, providing financial guidance, background information, and management advice. In addition, the Director is the Department's primary working-level interface with the Dean's Office, the Practice Plans, and other departments in the University regarding administrative issues. The Director will be responsible for creating administrative structures that support the department in its success in working across a highly matrixed organization.
The key roles and responsibilities of the Director for the Department include but are not limited to:
Human Resource Management: Manages the human resources of the department, to include the faculty and the department staff, in accordance with University of Washington and School of Medicine policy and procedures. Key human resource (HR) management responsibilities: •Department policies regarding Federal, state, UW, SOM, and other local laws/agreements •HR measurement/monitoring systems •Pay policies that are in line with trends/benchmarks or SOM policies/directives •Strategic planning in recruitment/retention of faculty and staff •Academic HR including medical staff privileges and appointments •Overall Departmental staffing needs and requirements
Financial Management and Development Activities: Manages the financial resources of the department to include budgets and funds from federal, state, practice plan, private, University, and foundation sources to ensure ethical and fiduciary practices. Key financial management responsibilities: •Financial performance of clinical, scientific, and educational goals •Compliance (federal government, state, and other research project sponsors) •Management of clinical practice funds, State-derived budgets, indirect cost recovery funds, federal grants, gift and endowed accounts, industry and other sponsored contracts and agreements •Financial forecasting for short-term and/or long-term planning •Internal controls and audits •Development and Advancement support;
Operations Management: Manages department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities. Key operations management responsibilities: •School of Medicine Practice Plans •Change management •Relationship building and partner negotiations •Records management •Residency, fellowship, clerkship, undergraduate, and graduate student programs;
Practice Plan Management: Manages the practice plans(s) of the department to include the member appointment process, budget process, revenue cycle, funds flow projections, pro forma accounting, the incentive plan, and compliance requirements. Key practice plan management responsibilities: •Forecasting/Planning/Reporting •Revenue Cycle Management •Education and Compliance
Information Management: Manages the information requirements of the department, to include academic, business, educational and research information needs; incorporating and utilizing the existing Information Technology architecture. Key information management responsibilities: •Department website and on-line presence •Department newsletter, CME brochures and mailings, scientific presentations and other public relations communications •University and department external fundraising in collaboration with UW Medicine Advancement •Information Technology architecture and software •Information security and reliability
Research Management: Manages the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information (PHI) compliance issues. Key research management responsibilities are: •Grant and contract administration •Research sponsorship, pre-submission activities, IRB and animal research compliance •Principal Investigator research program transfers •Research Facility Management •Database Management
Compliance and Risk Management: Promotes compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements. Key compliance and risk responsibilities: •Compliance with federal, state, and industry laws or policies on corporate compliance; •HIPAA training and policy implementation •Investigations and coordination with oversight bodies •Operational risk assessment and mitigation •Internal audit plans
Facilities Management: Manages facilities to ensure effective, efficient, and safe operations and preservation of resources. The department is decentralized with its space, occupying clinical and administrative space at UW Health Sciences, Harborview Medical Center, UWMC-Montlake, UWMC-Northwest, UWMC Stadium Clinic, Roosevelt 1, Roosevelt Commons, and Northgate Thornton Place. Key facilities management responsibilities: •Space planning, policies and assignments for staff and faculty •Long-range space planning and renovation projects •Compliance with fire and safety codes and laboratory requirements •Equipment inventory systems and capital planning •Off-campus lease arrangements
Educational Program(s) Management: Supports program director(s) and faculty in management of educational program(s). Key educational program management responsibilities: •Supporting Program Directors (Residency, Medical Student, Fellowship, Graduate, Undergraduate, etc.) and faculty leaders in the management of educational programs •Department policies in alignment with ACGME, ECFMG, RRC, and professional societies •Periodic program reviews for accreditation/certification and training grant renewals •Accredited and non-accredited Continuing Medical Education community •Academic appointments of visiting scholars and visiting scientists
MINIMUM REQUIREMENTS Master’s degree in Business Administration (MBA), Health Care Administration, Public Health, or related field. At least five years management-level experience, preferably in an academic medical center or hospital environment. At least seven years supervisory and office management experience.
Additional Requirements: •Demonstrated experience working with large, highly structured personnel systems. •Proven leadership and sophisticated communication skills. •Experience in performing complex medical center/departmental financial analyses using personal computer software. •Experience with clinical departments in a medical center/hospital environment. •Experience in physician group practice operations and financial management. •Demonstrated experience in business planning, financial analysis, and/or strategic planning. •Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
Equivalent education and/or experience may substitute for minimum requirements.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.