Charles Wright Academy is an independent coeducational day school offering a broad curriculum in the liberal arts. Founded in 1957, the school enrolls 680 students in grades junior kindergarten through twelve. We are located in a suburban neighborhood southwest of Tacoma, approximately one mile from Puget Sound and within the shadow of Mt. Rainier.
Charles Wright Mission Statement: To inspire active, joyful learning while nurturing and challenging our students to develop the character, creativity, and skills to successfully navigate the future with confidence.
Summary: This position is a full-time administrative staff appointment. The Executive Assistant to the Head of School provides the highest level of administrative support, liaison presence, and office responsibility on behalf of and to the Head of School. This position also supports the Senior Leadership Team and the Board of Trustees as needed.
Provide support of a complex, responsible nature to the Head of School, Senior Leadership Team, Board of Trustees, general school administrative staff and constituents as needed.
Assist the Board of Trustees Chair, the Executive Committee, and Board Committee Chairs. Manage the Board’s annual budget, maintain annual documents for the Board and Board historical records. Maintain the Board’s annual calendar, plan logistics for all Board and Board Committee meetings, attend the Board meetings, record proceedings in accurate and concise manner, and prepare minutes for distribution.
Assist the Head of School with any Board responsibilities.
Manage the Head of School’s calendar. Anticipate future and ongoing scheduling needs, confirm appointments, prepare in advance materials needed for upcoming meetings.
Schedule and coordinate administrative meetings, conferences, appointments, and travel.
Work with CFO on contractual and procedural matters, as determined by the Head of School.
Edit and coordinate the publication of major school documents and handbooks throughout the year; prepare drafts, gather revisions, circulate drafts and compile finalized editions.
Review, edit and proofread documents prepared by the Head of School. Draft standard correspondence as assigned.
Assist the Head of School with any strategic initiatives including research, correspondence, and document preparation.
Coordinate and produce state, national, and accrediting institution reports and surveys.
Maintain various calendars and the master school facilities use schedule.
Plan and manage the Head of School’s annual budget, monitor accounts; procure equipment and supplies for the Head of School’s Office.
Maintain Head of School’s office records.
Assist Marketing and Communications, Development, Finance and Operations, and other Divisional areas with the administration of projects as needed.
Exercise independent judgment in identifying and administering Head of School’s projects of a public relations nature in service to the school.
Other tasks as assigned by the Head of School
The successful candidate will have earned a bachelor’s degree. Candidates should have three to five years of experience in a similar position, preferably in education, including expertise in working with detailed, confidential material in a professional manner with minimum supervision. A high level of oral and written communication skills is required as is excellent proofreading and editing skills. Candidates must have the ability to take accurate and concise minutes, and have a high level of organizational skill and planning capability. Computer proficiency skills are required, including an intermediate level of word processing, spreadsheet and powerpoint; desktop publishing; and internet searching and web posting skills.
Familiarity with Google Suite for Education and Mac/Apple hardware/systems is preferred. A commitment to diversity and inclusion with a strong sense of cultural competency is desired. The ideal candidate has the desire to work resourcefully and positively with a wide community of constituents in support of the school’s mission to students and their families.
Salary is competitive and dependent upon background, and breadth of experience. Charles Wright Academy offers a generous benefits package including medical/dental/vision, life and long-term disability, paid-time off and participation in the retirement plan, including an employer contribution once eligibility is met.
Charles Wright Academy is an Equal Opportunity Employer: M/F/V/D.
To Apply: https://recruiting.paylocity.com/recruiting/jobs/All/4a3e9e73-1d41-49f4-a553-8983226f4ac0/Charles-Wright-Academy