Managing Director, The Lab - Georgetown University's Walsh School of Foreign Service
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Managing Director, The Lab - Georgetown University's Walsh School of Foreign Service (SFS)
Working closely with the faculty Co-Founding Directors, the Managing Director will provide strategic direction and administrative management for the Laboratory for Global Performance and Politics (The Lab), a growing organization that is a joint initiative between Georgetown's School of Foreign Service and the Georgetown College Department of Performing Arts. Duties include, but are not limited to:
Administrative and Financial Management
Manage the overall administrative operations of the Lab including the Lab's business and financial operations, in coordination with SFS and University HR and financial administrators.
Supervise all Lab staff, including term positions, project-based part-time professionals, and temporary and student employees. Serve as Timekeeper in GMS.
Prepare supporting documentation for all academic appointments for adjuncts, visiting, and regular faculty, working with the SFS Director of Faculty Affairs.
Assist visiting scholars, visiting researchers, Post-Doctoral Fellows and other associated visitors with onboarding.
Serve as Requisitioner, Expense Preparer and Departmental Administrator.
Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for contracts and reimbursements, and managing/procuring equipment.
Coordinate grant applications with cluster administrator for SFS and SFS budget administrators.
Research and identify new potential sources of funding.
Manage and reconcile ProCards. Ensure compliance with policies on card use.
Work with SFS finance team to manage administration of grants. Assist faculty as needed with grant management (budgets, compliance, reports, etc.)
Track donations and gifts.
Program Development and Management
Serve as lead producer on Lab programming and special events, including artists in residence, performances and co-productions, partnerships with local, national and global organizations (including The Kennedy Center, International Theatre Institute and many others), convenings, and the biennial CrossCurrents Festival, and its signature event The Gathering.
Administer the Lab's partnership with Theatre Communications Group, and help to shape and manage all Lab activities as part of the Global Theater Initiative, including the UNESCO/International Theatre Institute and UNITWIN Global Network for Higher Education in the Performing Arts.
Oversee the management of the Lab Global Fellows Program.
Stakeholder Engagement and Communications
Working closely with The Lab Co-Directors and the University Advancement team, coordinate and oversee all development and fundraising tasks for the Lab, including the cultivation and stewardship of individual donors, creating fundraising materials, and identifying, writing, and managing grants.
Shape and implement the marketing plan and communications strategies for individual events as well as the organization as a whole, and in collaboration with other Lab, SFS, and University staff, oversee communications, media relations, marketing and public relations (including e-blasts/newsletter and social media), and audience development.
The Managing Director will supervise Lab staff members and student employees.
Bachelor's degree and a minimum of 5 years of progressively responsible experience in arts management, including budget and grants management experience. An advanced degree in arts management or related area is preferred.
Candidates should have a strong understanding and connection to the Lab's mission and background, and exceptional written and verbal communication skills.
Experience with fundraising, grant writing, producing, marketing and/or prior experience in international contexts is a plus.
Must be available for periodic travel and some evening/weekend hours.
Sponsored Project Management
As the designated Department Financial Manager for Sponsored Research Projects, the employee will work closely with SFS budget administrators about the financial management of sponsored research projects to ensure compliance with sponsor's requirements and University's policies and procedures. This may include:
Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Work with SFS budget administrators to process corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Work with SFS budget administrators to accurately file Financial Status Report (FSR) worksheets; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner
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