The Campaign Coordinator for the Brauntex Theatre is a contract position that will work closely with the Capital Campaign Committee and staff in raising the necessary funding to make important theatre technology upgrades. This role will be vital in keeping the campaign on schedule and progressing with a high level of visibility and momentum that engenders a sense of excitement, optimism and confidence in achieving the campaign goal. This position reports directly to the Chair of the Capital Campaign Committee.
Major Donor Work
Schedule and prepare for meetings with major donors: Work with the Capital Campaign Committee and other campaign leaders to schedule meetings with prospective donors. This includes email and phone calls to all people involved. Once the donor has agreed to meet, he/she is responsible for making the meeting happen.
Assist the Capital Campaign Chair and other campaign leaders in keeping the momentum for arranging meetings with donors. He/she makes suggestions about possible meetings/engagement opportunities and encourages the leaders to be proactive in reaching out to donors.
Handle meeting responsibilities include arranging food and beverage for meetings, coordinating schedules with the staff, sending a confirming email or note the day before the meeting, sending any necessary information to the donor before the meeting.
Prepare materials needed for major donor meetings: While the coordinator customizes materials, keeps them updated and organized. He/She prepares package of materials for donor meetings as directed by the Executive Director and solicitors.
Follow up from major donor meetings: He/She makes sure the donor is thanked appropriately and receives the materials or follow up action promised at the meeting. He/she makes sure that records of the meeting are updated and filed and that follow up actions are noted so they can be acted on in the future.
Conduct prospect identification and research: He/She conducts prospect research to identify prospective donors and to gather information about people both new prospects and current donors.
Working with the Capital Campaign Committee, develop and execute a communication plan for donors.
Plan and execute small campaign related events.
Campaign Committee Work
Work with campaign leaders to schedule committee meetings and make sure that all of the necessary material is organized and available at the meeting. He/She attends each meeting and keeps accurate notes about what happened, especially noting who agreed to do what actions following the meeting. He/She follows up with each person reminding (and clarifying with) them about what they have agreed to do and provides them whatever they need to get the task done.
Coordinate other meeting follow up, such as drafting notes for the campaign leadership to work with after the meeting.
Gift Acknowledgment and Tracking
Ensure that every campaign gift and pledge is managed seamlessly so that the donor is officially thanked within 48 hours of receiving the gift and thanked again by other members of the campaign team.
Make sure that each gift is credited appropriately in the accounting system, noting any on-going pledge payments and reminders.
Update the campaign reports and has current campaign reports easily accessible.
Maintain an updated list of naming opportunities.
Campaign Reporting and Coordination
Develop and maintain an accurate report of campaign progress to date.
Coordinate with the other development staff to make sure that the all contact with campaign donors is coordinated so as not to conflict with the gala committee or the annual fund, or other operating fundraising and volunteer efforts.
Communications and Public Relations Planning
Assist in developing and executing, with the campaign leadership and staff, a public relations/communications plan to keep the campaign in the public’s eye and to maintain its momentum.
Support the campaign leadership and consulting lobbyist in planning and implementing a funding strategy through public funding.
Preferred Qualifications: Bachelor's Degree and 3-5 years of professional experience in communications, fundraising, non-profit management, and/or public relations.
Required Knowledge, Skills, and Abilities:
Experience managing data and setting data-informed program goals and metrics.
Experience researching and writing grants, developing fundraising events, cultivating prospective donors and managing ongoing donor relationships
Must have the authorization to work in the United States of America.
Must possess a valid Texas Driver’s license.
Must be able to pass a criminal background check.
Must have efficient computer skills including Outlook, Word, Excel, PowerPoint and other fundraising software.
Must be able to communicate effectively.
Strong organizational, administrative and problem-solving skills.
Ability to maintain confidentiality.
Additional Salary Information: Plus approved expenses.
Internal Number: Forward Campaign
About Brauntex Performing Arts Theatre
The historic Brauntex Performing Arts Theatre adds value to the community of New Braunfels and the surrounding area by providing a platform for a variety of arts and entertainment and by advocating for the cultivation of heritage, education, and culture by presenting internationally renowned artists, regional talent, hosting youth theatre presentations and providing arts experiences for disenfranchised youth.