Primary Accountability
Responsible for assisting the Chief Legislative Officer and the Governmental Affairs Liaison in the executive, legislative and political functions of the Governmental Affairs Office.

Description of Primary Responsibilities

• Responsible for performing basic administrative duties
  1. Coordinates the daily administrative, secretarial and clerical workflow
  2. Answers the telephone
  3. Processes incoming and outgoing mail
  4. Assists with editing of newsletters and publications
  5. Submits articles for newsletter and publications (upon request)
  6. Prepares and reconciles budgets, purchase orders and reimbursements

• Responsible for assisting in various GAO initiatives/programs
  1. Assists with preparation and activities for Dentists’ Day on the Hill
  2. Assists with preparation and activities for LCD Capitol Visits
  3. Assists with maintenance of the LCD Program
  4. Monitors conference call and meetings of councils and committees staffed by GAO

• Responsible for planning, preparing and providing support for legislative committee meetings and legislative session
  1. Schedules appointments with legislators and legislative aides
  2. Prepares and updates legislative documents (legislative issues sheet, talking points, vote sheet, etc.)
  3. Assists with legislative assignment of bills/use legislative tracking system
  4. Assists with review of legislative bills
  5. Monitors committee meetings and floor sessions
  6. Develop working relationship with legislative staff
  7. Assists FDA members with questions, requests, updates related to GAO

• Responsible for assisting in various PAC duties
  1. Responsible for recording minutes of FDAPAC meetings
  2. Assists in processing PAC check requests
  3. Assists in maintaining PAC candidate disbursement files and contribution charts
  4. Assists in coordinating FDAPAC activities and promotions
  5. Assists in the annual legislative reception at FDC

Supports the FDA’s mission statement and strategic plan

Description of Primary Attributes

General Development:

• Possesses basic organizational skills to assist with organizing projects and working with others
• Works independently and as part of a team
• Manages own duties and responsibilities on a fixed schedule without the need for direction or assistance in prioritization
• Is able to effectively select from both established alternatives and to modify approaches in response to situations encountered
• Considers the way work affects other employees out the department or functional area
• Analyzes information following established methods, not requiring the employee’s own opinions
• Exercises leadership over others, but does not have actual supervisory authority

Professional & Technical Knowledge:

• Possesses advanced level general skills, including written and verbal communications skills, computational and computer skills, and mathematical knowledge frequently acquired through completion of a Bachelor’s Degree program

 Technical Skills:

• Ability to function in and navigate through a legislative tracking system
• Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs and other elements
• Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables and other standard spreadsheet elements
• Ability to develop sophisticated presentations in Microsoft PowerPoint, including the use of embedded objects, transitions and other elements

Licenses & Certifications: None required

Communications Skills:

• Communicates complex and/or technical information to co-workers and others
• Exercises tact and diplomacy in the resolution of mild conflicts or disagreements
• Compiles, analyzes and prepares information in an effective written form, including correspondence, reports, articles or other documentation
• Effectively conveys technical information to non-technical audiences

Physical Demands: Job duties performed under typical office conditions