• (40%) MCTFR General Operations: o Allocate MCTFR resources to support grant goals (HR, space, supplies, subject payments, communications, etc). o Monitor operations to ensure that grant deadlines and milestones are accomplished effectively and efficiently. o Track progress and resource consumption, and make recommendations for operational changes. o Prepare reports to support planning changes in resource allocation (HR, space, supplies, etc).
• (20%) MCTFR Grant Support: o Provide pre- and post-award support to MCTFR Principal Investigators on a variety of different and complex grants (scope: 9 large NIH grants, 3 subcontracts and 8 subawards). o Recommend and justify resources required to successfully execute a project based on its research design and specific aims. o Oversee post-award regulatory and reporting requirements (IRB, staff training, participant inclusion enrollment reports, Other Support adjustments, effort, Notice of Award special expectations, publication compliance, etc). o Represents MCTFR to Department, College, Sponsored Projects Administration (SPA), Sponsored Financial Reporting (SFR), and NIH grants and contracts staff.
• (20%) MCTFR Financial Administration: o Gather and analyze financial data to monitor resource consumption and predict budget balances for project milestones and grant closeout. o Adapt financial spending when scientific protocol adjustments are required. o Allocate expenditures consistent with Uniform Guidance policies. o Identifies new funding opportunities consistent with MCTFR mission. o Represents MCTFR to Department, College, University Audit, Treasury Accounting, Center for Magnetic Imaging Research, and other University administrative units’ staff.
• (10%) MCTFR OIT Support: o Oversee OIT human and equipment resources to support MCTFR research (Department, LATIS, Central OIT, AHC, MSI). o Research, recommend and implement best practices for data protection and storage. o Resolve difficult and recurring IT problems by providing problem-solving knowledge across MCTFR committees.
• (10%) MCTFR Concierge: o Provide advice to staff on how to successfully “get things done.” o Ensure resolution of daily problems. o Support, guide and evaluate the business operations of all MCTFR grants with minimal supervision so MCTFR Director and PIs may focus on scientific responsibilities. o Liaison to all external units and research collaborators.
The Minnesota Center for Twin and Family Research seeks an “Assistant Director” (8208A1: Administrative Associate 1) responsible for planning, developing, and assisting general operations of the Minnesota Center for Twin and Family Research (MCTFR). General operations include pre-award budgeting, post-award finance, human resources, resource (facilities, IT, equipment) allocation, internal communication, external outreach, and Federal Uniform Guidance compliance in support of accomplishing specific aims articulated on 12+ grants currently funding MCTFR operations. This position works on complex programs and projects across a variety of different grant types (i.e., data analysis, pilots, training grants, those with subcontracts, those with subawards, U01s with carryforward request requirements), as well as the intricate interactions between these grants. Successful candidates are those with: (1) administrative skills to support, guide and evaluate the business operations of all MCTFR grants with minimal supervision so MCTFR Director and PIs may focus on scientific responsibilities associated with a new twelve-year multi-site project; (2) prior grant, fiscal and operational experience in a unit managing multiple sponsored projects; (3) research knowledge that includes research design, assessment methodology, data management skills, data analysis and publication skills; (4) an IT background with ability to solve problems independently and drive operational effectiveness and efficacy; and, (5) knowledge of “Uniform Guidance” principals to assure compliance with sponsored award responsibilities. Position manages MCTFR daily operations and provides planning and oversight to the MCTFR Director and Principal Investigators. Position communicates with Department of Psychology staff and other University units, advocating for MCTFR goals and supporting the MCTFR and University’s mission of teaching, outreach and research. As such, outstanding communication and organizational skills are essential.
BA/BS or a combination of related education and work experience equal to four (4) years;
Accounting transaction experience to include reimbursements, invoices, payments, and purchasing;
Experience implementing pre- and post-award sponsored project processes and procedures;
Computer experience using the following applications: Word, Excel, Acrobat, Dreamweaver, email and scheduling/calendaring systems;
Reception/customer service experience;
Ability to lift, carry, and move items such as a case of paper, computer monitors, tables and chairs.
Prior administrative experience at the University of Minnesota;
Experience in an educational organization funded by sponsored awards or a non-profit supported by grants;
Experience working with sponsored research, human subjects protections, preparing NIH grant proposals, and managing post-award needs for NIH grants;
Knowledge of NIH policies regarding: F/A costs (Uniform Guidance), expense allow ability and allocate ability, research subjects protections, and PubMed requirements;
Advanced computer hardware and software skills, especially office applications like InDesign, Dreamweaver, Drupal Lite, Google Shared Drive and Box, and database management software like Oracle;
Proven multitasking and organizational skills to manage multiple projects in a complex work environment;
Problem-solving skills, attention to detail, and ability to work independently and assure accuracy;
Excellent verbal and written communication skills to communicate with research participants, general public, media, and vendors, as well as multiple types of departments and colleges within the University, SPA staff, and MCTFR staff;
ASSIST, NIHMS, PubMed Central, and eRA Commons experience;
The Assistant Director is appointed by the MCTFR’s Director and reports to the Director. The position is 100%-time, 12-month Civil Service position and serves the staff of the MCTFR and Department of Psychology. Salary is competitive and commensurate with education and experience.
Internal Number: 336571
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.