The SJSU Research Foundation Office of Sponsored Programs (OSP) partners with SJSU’s Office of Research to assist faculty in the pursuit of external funding for sponsored research, service projects, and other discretionary activities. Fully committed to delivering best in class services, OSP serves as the central coordination point for all grants and contracts, and partners with principal investigators (PIs) to ensure compliance with federal, state, and institutional policies. The ideal candidate will provide leadership for pursuit of grants and oversight of sponsored programs in alignment with San Jose State University Research Foundation’s mission and strategic plan to support San Jose State University. The Director is responsible for the administration and management of the Office of Sponsored Programs, ensuring compliance with all federal, state, and local administrative requirements and costing principles, regulations, grantor restrictions, and Research Foundation’s fiscal policies. This position supervises and supports an Associate director with issues related to externally-sponsored research activities and affiliated contractual requirements and manages $2.2 million department budget. The Director also provides strategic guidance and supervision to the Information Services department. The Director is responsible for establishing and maintaining effective communications with internal and external clients and customers, including University senior management, faculty, and community partners.
ESSENTIAL DUTIES & RESPONSIBILITIES:
1) Leads, directs and oversees the Research Foundation’s department of Office of Sponsored Programs (OSP) in keeping with the needs and competencies of the institution. Efforts range from implementing or modifying existing OSP protocols and procedures to increasing efficiency, overseeing the development of and writing processes for grants and contracts, and providing oversight to the Associate director of OSP in grant and sponsored program activities.
2) Participates with senior administration in the development of policies to promote grants and contracts which support the University’s objectives. Creates and fosters an environment of support for the University research community by developing strategic plans and implementing programs to increase external funding and contract support for faculty.
3) Provides financial and administrative oversight for $48 million in contracts and grants. Ensures proper financial and other institutional reporting. Manages department budget of $2.1 million.
4) Establishes and maintains productive, and cooperative communications and professional working relationships with University administrators, faculty, staff, federal, state and private agencies. Frequent communication with Principal Investigators (PIs) and administrative personnel regarding contracts and grants.
5) Administers and interprets applicable federal and state laws and regulations including agency guidelines for grants management and sponsored research including NASA, DOD NSF, US DOE, NIH, NEA and NEH and knowledge of Single Audit and the Uniform Guidance.
6) Provides guidance and support to the staff during audit and work with other departments in addressing audit issues.
7) Oversees intellectual property negotiations and conditions related to patents, copyrights, trademarks, and other technology transfer issues.
8) Guides Information Services department in identifying funding sources and opportunities for faculty. Supervises preparation of reports and studies regarding opportunities for external funding for research, review criteria and funding targets for proposal activity.
9) Participates in professional conferences or meetings. Serves on appropriate University committees as required.
10) Performs other duties, as assigned.
Bachelor’s degree in a related field or equivalent; and Master’s degree is highly preferred.
Minimum ten years) experience in the full life cycle of the pre and post-award activity; familiarity with issues of research compliance; knowledge of federal agency practices, regulations and policies.
Evidence of leadership success in comparable situations and of effective management of budgets.
Minimum of 7 years of actual supervisory management experience, including mentoring, coaching and holding staff accountable for work performance and results.
Experience analyzing contracts, legal documents and policies is required.
Experience with improving workflow and information for customers is highly preferred. Knowledge, Skills, Abilities Required
Advanced level knowledge of the full life cycle of a Sponsored Programs Office including Information services, Pre-award, and Post award.
Thorough knowledge and understanding of research administration, government relations and principles applicable to contracts and grants.
Excellent communication skills, oral, written, and presentation.
Excellent interpersonal skills to develop and maintain cooperative and productive working relationships with colleagues, senior administration, faculty, and representatives of various organizations and agencies.
Ability to organize and prioritize tasks, to work independently, to maintain confidentiality, and to take initiative to improve upon current operations.
Ability to work in an unusually fast paced work environment, and to be able to effectively manage multiple deadlines and tasks with diplomacy under pressure.
Excellent judgment, and independent creative problem solving skills.
Accuracy in the development of complex multiyear budgets.
Working knowledge of Uniform Guidance and Single Audit processes and protocols.
Internal Number: DIR OSP
About SJSU Research Foundation
The San José State University Research Foundation supports SJSU Principal Investigators in achieving their research goals. Our team guides researchers through each step in the administrative process: planning a project, identifying sources of funding, developing proposals, submitting proposals to sponsoring agencies, and managing business details once the project is funded. Presently the Research Foundation manages more than $250M in an active research grants portfolio that generates nearly $60M in research-related expenditures annually. The Research Foundation also provides direct and/or indirect employment to more than 1,500 individuals, including faculty, students, research affiliates, and staff.