If selected for an interview, you will be required to provide three references and a letter of recommendation.
Indiana University Northwest anticipates filling this position by August 1, 2020.
EXECUTIVE MANAGEMENT (NW-EXEC-IUNWA)
Primary advisor to the Chancellor for creating, directing, monitoring, and implementing the strategic and operational agenda for the Office of the Chancellor. The Chief of Staff is a member of the Chancellor's Leadership group and assists with the fulfillment of the Chancellor's responsibilities. Oversees Chancellor's Office operations, initiatives, events, communications, budgets, staff, and community interactions. Facilitates communication and coordination among the organization's divisions, working with senior leaders and external constituents on a wide range of strategic, operational and organizational issues. Serves as a liaison with University Administration and regional campus offices. Represents the Chancellor with key external constituents in order to facilitate effective planning and implementation of strategic initiatives. The Office of the Chancellor has university-wide responsibility for institutional mission, effectiveness, and community engagement. The Office interacts with University Administration as well as other IU regional campuses to collaborate on shared initiatives that advance the mission and vision of Indiana University.
PRIMARY DUTIES AND RESPONSIBILITIES:
The Chief of Staff is an integral member of the Office of the Chancellor and the campus executive leadership and is the first point of contact for legislators, Office of the President, Office of Executive VP for Academic Affairs, regional campuses and other significant constituents. Coordinates agendas and materials for Cabinet and other regular and special meetings convened by the Chancellor, and prepares briefing materials for on campus and off campus meetings and events. Participates in meetings and represents the Chancellor, as required, at meetings and events including weekends and evenings. Interprets and executes policies and procedures with relevant administrative units to ensure operational success of the university. Facilitates resolution of matters requiring the Chancellor's attention. Manages professional and biweekly staff in the Chancellor's Office, serving as office manager. Acts as Unit Fiscal manager for Office of the Chancellor Responsibility Center, which includes Chancellor's Office budgets, Office of Diversity, Equity and Multicultural Affairs and Office of Equal Opportunity & Affirmative Action Programs. Fiscal Manager for Chancellor's Office operating budget, Chancellor's Representation Account and other Foundation Accounts. Maintains liaison with University Advancement & External Affairs, Office of Marketing Communication and other internal areas to maximize strategic communication, and provide support in relation to advocacy efforts at the highest level. Additional duties as assigned.
Bachelor's degree and eight years of progressive experience in an organizational setting with professional experiences related to the position description including executive management, project management, community and/or government relations, collaboration and team building, strategic planning and implementation experience; and personnel and budget management.
Ability to exhibit a high level of professionalism and organization in conduct, work ethic and appearance. Exceptional organizational and time management skills with demonstrated ability to plan, coordinate, prioritize and effectively execute multiple initiatives, programs and events and meet established deadlines. Strong interpersonal communication skills and demonstrated ability to establish and develop productive and collegial relationships. Collaboration and communication skills effective with various constituencies and ability to build effective teams. Ability to function in a fast-paced, complex organizational setting with attention to the interactions of a variety of stakeholders. Ability to work with confidential and sensitive information and records. Ability to work autonomously and efficiently, be solutions-oriented, flexible, proactive and anticipate needs.
Master's or postgraduate professional degree, including a Law Degree, preferred. Experience in higher education. Familiarity with IU policies and procedures.
Salary Plan: PAE
Salary Grade: 5AD
Job Function: General Admin
This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.