The Assistant Director, Multi-Use Facility Management has leadership and supervisory responsibility for the facilities and services of all multi-use facilities. The Assistant Director directly supervises Building Managers with independence and decision-making authority.
Administer multi-use facilities by: *Planning, developing and implementing methods and procedures designed to improve facility operations, minimizing operating costs, and improving utilization of department resources. *Assisting in facilitating planning, budgeting, and completion of all capital construction, renovation, and furniture, fixtures and equipment expenses and purchases; as required, directing and coordinating the design elements required with these proposals. *Coordinating and implementing space planning and relocation issues in accordance with policies set forth by the Division of Finance and Administration. *Developing and implementing procedures for team cleaning specialists to assure consistent high-quality standards of cleaning and maintenance for facilities and professional appearance. *Coordinating life cycle and other benchmarking tools to assure preventative maintenance, reactive repairs and long term renewal of facilities are maintained. *Facilitating long-range and short-range plans for routine maintenance, energy management, and furniture and fixture replacement. *Ensuring facilities maintain a safe environment through proper lighting, signage, disability access, etc. *Collaborating with University Departments and local agencies to update, draft and implement venue security plans, emergency plans, crowd control and evacuation procedures *Ensuring optimum use of facilities and facility resources. *Ensuring buildings are properly maintained in order to provide a safe and comfortable environment for all occupants and patrons. *Supervising the planning of maintenance repair of facilities through coordinating development and inspection of construction projects. *Establishing guidelines to ensure that rules and regulations are enforced uniformly.
Providing staff oversight and daily operations by: *Prioritizing, planning, and establishing work objectives, timetables, and plans to ensure that departmental initiatives are met on a timely basis. *Collaborating with various university departments and local agencies. *Directing building maintenance guidelines, policies, and procedures. *Hiring, training, and managing staff; assigning work, setting priorities and evaluating the performance of departmental employees *Establishing training programs and ensuring that training needs are met to keep staff at a proper level in best practices and current technologies. *Ensuring communication flow through staff meetings and formal paperwork.
Provide fiscal management by: *Identifying resources required for operations; preparing and reviewing annual operating budgets and capital expenditure priorities. *Evaluating efficiency and effectiveness of operations, implementing improved business practices to enhance financial stability. *Making comparative analyses using benchmark data and initiating corrective actions when needed *Reviewing financial reports to ensure maximum utilization of resources. *Developing and implementing policy recommendations. *Exercising financial stewardship to ensure multi-use facility operations comply with university policy and procedures. *Developing and implementing long-range capital development plans and annual operating plans.
Contributes to the team effort by: *Performing special projects as assigned, attending meetings, participating in management decision making *Facilitating staff meetings as necessary to effectively and efficiently communicate information and create an atmosphere of collaboration and teamwork. *Participating in University or Community committees/teams as needed.
Bachelors degree and 2 minimum of years' experience in facility management OR 5 or more years of facility management experience
Experience effectively communicating both verbally and in writing.
Experience applying budgetary and fiscal planning techniques within financial constraints
Experience with planning, directing, and evaluating a complex operation, using human resource power, time, funds, and other resources for the accomplishment of organizational policies, activities, and long-term and short-term goals of the organization.
Experience providing administrative guidance within the area of responsibility, providing direct training and supervision as needed
Experience developing, establishing, and maintaining effective working relationships with students, faculty, staff, administrators, and public, private, and governmental offices and agencies.
Experience in interpreting and applying laws, rules and regulations, developing security systems and safety programs.
Four or more years of management or leadership experience.
Experience communicating effectively orally and in written communication.
Experience with public relations skills, conflict resolution skills
Experience keeping records pertaining to job functions and assigned areas.
Knowledge of carpentry, general building maintenance, and mechanical systems
IAVM Certified Venue Professional or Certified Venue Executive
About University of Idaho
Since 1889, the University of Idaho has provided motivated students with a transformative higher education experience that prepares them to solve real-world problems and achieve success in their lives and careers. Beginning with our beautiful residential campus in Moscow, the university’s reach extends throughout Idaho, serving over 12,000 students with educational centers in Coeur d’Alene, Boise and Idaho Falls, a research and extension center in Twin Falls, plus Extension offices in 42 counties. One of the nation’s land-grant research universities, U of I is a noted national leader in student-centered learning and interdisciplinary research that promotes public service. Our work serves businesses and communities, advancing the pursuit of diversity, citizenship and global outreach.