Division/College: Col of Agricultural & Life Sciences
Employee Category: Classified
Pay Range: $17.12 per hour or higher depending on experience
Full/Part Time: Part Time
Position Summary: This position will conduct complex secretarial, office administration, and public relations assignments to provide support for faculty, staff and students in Entomology, Plant Pathology and Nematology (EPPN). Support teaching programs by coordinating with department, college, university, and Washington State University offices to prepare, organize and submit all coursework schedules and programs, including curricular changes and distance education. Maintain and process paperwork associated with all student activities, including applications for admittance, transcripts, and financial support. Prepare departmental newsletter and maintain departmental website. Prepare and submit reports to both university and outside sources. Support research and Extension activities by assisting with the planning and hosting of events, communication to stakeholders and working with vendors. Coordinate position searches and work with other university offices to ensure proper procedures during hiring process. Assist faculty in following university and college guidelines in submitting paperwork and that all deadlines are met. Maintain a welcoming and professional office environment that fosters excellence and achievement.
Minimum Qualifications: Education and/or Experience: 1 year of experience providing administrative support. Experience using computer software and applications for word processing, email, internet searches, and data organization. Experience crafting and examining office documents and data/reports for accuracy and completeness. Experience with budgets or demonstrated solid mathematical skills. Experience in interpreting, applying and explaining complex information such as regulations, policies or services. Experience with time management and creating organization in a hectic setting with little supervision.
Preferred Qualifications: Associates or Bachelors degree in office management, business or a related field OR 3-5 years experience providing administrative support. Experience with UI Banner system including human resources and student modules, VandalWeb, Chrome River, and Argos. Experience supervising others to accomplish goals and objectives. Experience in a position where interaction with students and faculty was a primary function. Knowledge of higher education academic rules, regulations, procedures, curriculum, and graduation requirements. Ability to independently solve problems and perform liaison activities in a work setting. Self-motivated, able to meet multiple deadlines, flexible, and good at conflict resolution. Team player with excellent verbal and written communication skills and excellent customer service skills.
Physical Requirements & Working Conditions: Ability to lift, carry, and/or otherwise move up to 20 pounds.
Posting Number: SP002436P
Posting Date: 03/13/2020
Open Until Filled: Yes
Special Instructions: Applications received by March 29, 2020 will receive first consideration.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
Since 1889, the University of Idaho has provided motivated students with a transformative higher education experience that prepares them to solve real-world problems and achieve success in their lives and careers. Beginning with our beautiful residential campus in Moscow, the university’s reach extends throughout Idaho, serving over 12,000 students with educational centers in Coeur d’Alene, Boise and Idaho Falls, a research and extension center in Twin Falls, plus Extension offices in 42 counties. One of the nation’s land-grant research universities, U of I is a noted national leader in student-centered learning and interdisciplinary research that promotes public service. Our work serves businesses and communities, advancing the pursuit of diversity, citizenship and global outreach.