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Event Specialist
Wayne State University
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Event Specialist
Wayne State University
| Essential Functions: JOB PURPOSEPlan, organize and coordinate multifaceted events and activities for the Division of Development and Alumni Affairs and other university units. Develop event plans and budgets; secure resources and oversee event to ensure that established standards and expectations are met.ESSENTIAL FUNCTIONSPartner with faculty, staff, management, students and volunteers to host events on and off campus that promote the goals, values and mission of Wayne State University and support the solicitation and cultivation of donors. Plan, develop, coordinate, implement and attend events for assigned units. Establish themed targeted events designed to support and reach unit goals. Direct and manage event development from beginning to end. Collaborate with clients to define event scope and goals. Develop full-scale plans and associated communications documents; plan, schedule and track timelines, milestones and deliverables; estimate the resources and participants needed to achieve goals; manage changes in event scope, identify potential crises, and devise contingency plans. Draft and submit budget proposals, and recommend subsequent budget changes where necessary.Act as liaison with stakeholders. Effectively communicate and manage expectations with team members and stakeholders; identify and resolve issues and conflicts as necessary.Develop and deliver progress reports, proposals, requirement documentation, and presentations. Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas. Conduct event debriefings with appropriate parties to identify recommendations and opportunities for improvement for subsequent events.This position requires a high level of commitment and enthusiasm. Must be able to travel and manage events outside the local area and possibly out-of-state. Will need to work evenings and weekends to manage events. Perform related work as assigned. Qualifications: EDUCATIONBachelor's Degree from an accredited college or university in marketing, public relations, business administration or related field or equivalent combination of education and experience. EXPERIENCEMinimum of two years experience planning multifaceted events required. Experience in a university or corporate environment preferred. Reasonable knowledge and understanding of University policies and procedures.Previous customer service experience preferred.KNOWLEDGE, SKILLS & ABILITIES REQUIREDCOMMUNICATIONS SKILLS: Ability to communicate clearly, concisely and professionally both orally and in writing. Strong interpersonal skills are a must. PLANNING AND ORGANIZATION: Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective deadlines. Strong organizational and time-management skills.ANALYTICAL AND PRESENTATION SKILLS: Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations. Must possess a demonstrated attention to detail in order to achieve a high degree of accuracy.TECHNICAL SKILLS: Proficient in the use of complex administrative systems software, preferrably in the higher education environment. Proficient with Microsoft Office suite, especially Word and Excel. LEARNING AGILITY: Independent and innovative self-starter who displays an ability to learn quickly and easily adapts to changing situations. Experience researching topics to gain knowledge and understanding when information gaps exist.TEAMWORK: Ability to collaborate effectively with colleagues within the division and other units to gain full understanding of the project and desired outcome; ability to produce high quality and consistent results with assistance of team members; provide support to teammates when tackling complex projects.
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Internal Number: 76_207963
About Wayne State University
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.
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