The Events Manager is a part of the Milken External Relations team, managing events from inception to completion for all departments, including Admission, Development, Alumni Relations and Academic centered events. The Events Manager plans a range of community wide events throughout the year; size and scope of events could range from 50 attendees up to 500+ attendees. The Events Manager works both with internal and external clients and is tasked with representing Milken positively and providing excellent customer service. The Events Manager reports to the Director of Communication and Public Relations and works closely with the Director of Operations and Campus Safety, and the facilities management, security and transportation teams.
Research, strategize, develop, produce and deliver events from proposal through execution.
Supervise logistics for all events from calendaring and location determination to planning and execution. Coordinate details of events. Interact with the facilities team, various departments on campus, caterers, security, etc.
Manage vendor team and work with the operations staff responsible for event coordination activities.
Source, recruit, negotiate and maintain external and internal vendor/team relationships. Calculate and manage budgets, negotiate with vendors, and adjust when necessary.
Provide pre- and post-event analysis, budget recaps, and participant feedback and incorporate learning into future plans.
Responsible for event preparation and logistics that may include event set-up and trouble-shooting with vendors and staff. Flexible with unexpected changes, modifications, etc.
Manage operational and administrative functions to ensure specific events and projects are delivered efficiently and professionally.
Determine, along with staff/faculty, event décor.
Plan menus, order food, and hire vendors and/or caterers.
Develops inventory system and organizes storage for all on-campus items (chairs, tables, vases, etc.)
Ensures kashrut policy (dietary policy) is maintained at all Milken events, with guidance from Rabbinic Director as needed.
Budget Management & Reconciliation
Manage all clients’ budgets and keep clients up to date
Obtain approval on all invoices and ensure vendors are paid after client approval of invoice.
Manage and develop school calendar in partnership with Chief Curriculum and Program Officer. This includes communication with all faculty and staff in the creation of yearly event calendar. Manage logistics with rooms, parking, security, food, décor, maintenance, etc. Must have the foresight to see potential conflicts. Must be able to communicate and resolve conflicts in a positive productive manner.
Attends weekly calendar meetings with all relevant departments.
Book rooms for events, identify scheduling conflicts and work with event holders to solve double booking issues and plan ahead if spaces are not available on desired dates.
Entrepreneurial and collaborative approach to marketing.
A team player who is flexible, highly detail oriented, able to multi-task easily, and has impeccable follow-through on projects.
Ability to work evening and weekend events as needed (2-4 times per month on average).
3-5 years of event planning experience.
Prior experience with EMS a plus.
Working knowledge of kashrut a plus.
About Milken Community Schools
Milken Community High School is the largest community, Jewish day school in the United States. On the foundation of the highest academic standards and Jewish ethical and spiritual values, Milken Community High School develops students with sharp minds, generous hearts and kind souls. We value each
member of our pluralistic community while we foster a deep connection to Israel, a lifelong dedication to the Jewish people and a passionate commitment to the service of humanity and the perfection of God's world.