UCSD Layoff from Career Appointment: Apply by 2/12/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 3/2/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Divisional Business Officer (DBO) plays a leadership role in all administrative functions in the Dean's Office with independent oversight of three distinct areas including Budget and Finance, Human Resources, and Administrative Support. The DBO is a technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.
Serves as primary planning and budget officer for the Social Sciences Dean's Office. Responsible for divisional financial and other resource planning and analysis, including development of resource management policies and long range planning models. Provide leadership, policy development, risk assessment and strategic planning as part of the senior management team to help accomplish the goals and objectives of the Division of Social Sciences. Provide in-person and consultative service in administrative management to department Chairs and administrators.
The broad Human Resource areas that the DBO typically focuses on are Division-wide leadership, organization development, internal communications, policy and procedures, diversity of the workforce, recruitment and retention strategies, and staff development. The DBO leads recruitment and training for department business officers within Social Sciences.
During absences of Chief Administrative Officers (CAOs) in units, the DBO may serve as acting CAO which involves managing the full general operations of an academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through professional and support staff.
Occasional evenings and weekends may be required.
Please submit a cover letter for a complete application.
Demonstrated expertise in financial management and accounting principles to manage unit operational budgets and develop reports. Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Experience managing a broad scope of complex personnel and related functions including recruitment/selection, employee relations, evaluations, terminations/layoffs and affirmative action. Skill to anticipate future effect of proposed or actual actions and recommend changes if required.
Knowledge of university organizational structures, policies, procedures, core functional processes and systems. Credibility to advise senior management on organizational matters. Proven ability to translate and integrate theories and practices of management, training, and development, organization development, and career and job development into an effective divisional operations.
Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Ability to think strategically and creatively, to anticipate business and financial trends, and to apply it to business office needs. Budgetary management skills with ability to analyze financial operating data to determine costs, remain within budget and ensure cost-effectiveness. Ability to analyze long-range needs of the organization, to analyze resource requirements and sources, and to develop and implement plans for accomplishing goals.
A Bachelor's Degree in business, accounting or closely field or comparable education and experience. Master's degree combined experience/education as substitute for minimum education.
Innovation and initiative to anticipate, develop and implement new procedures, practices and processes adaptable to constantly changing work patterns and business methods to solve unusual and new concerns using means which establish effective and efficient prec
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.