Administrative Coordinator, SBDC 499335 - Previous Applicants Need Not Apply
Position Type: Staff
Position Number: 20111937
Department: Small Business Development Center
Job Summary/Basic Function: GENERALDESCRIPTION The Small Business Development Center provides individual business consulting services to SBDC clients who are involved in, or want to start, small businesses in Southeast Texas. This position will function as the Office Manager while the Director is out of the office.
The Administrative Associate Senior will assist the Director in all phases of office management for the SBDC as well as assist in the client in-take process and consulting. This position will plan, organize and perform a wide variety of activities to help promote and market the SBDC.
EXAMPLES OF WORKPERFORMED
Oversee office procedures; revise and establish procedures to enhance the efficient workings of SBDC business.
Maintain liaison between SBDC and Houston SBDC Lead Center regarding reporting, office procedures, etc.
Maintain SBDC website - update monthly with news and training schedule.
Maintain and update all social media platforms.
Prepares monthly reports on counseling, training, program income and activities for the Houston SBDC. Design and compose SBDC monthly newsletter.
Maintain accurate, consistent and complete client records on consulting sessions using a client management system. Develop systems for tracking and reporting on statistical information.
Keep accurate records of time, expenses, and mileage. Process F3.2 and other forms for hiring staff and making payroll adjustments. Help to maintain and reconcile SBDC financial records/reports.
Work with SBDC Program Director to develop seminars, workshops, and special projects. Develop handouts and visual aids for seminars and coordinate the promotion of seminars and programs with media. Serve as SBDC host for seminars and programs as needed.
Act as a ready source of business-related information.
Attend public events such as trade shows and business expositions to distribute literature, answer questions and solicit new clients.
Participate on committees advocating small business interests in Southeast Texas, serve as an advocate to improve the economic climate for small businesses.
Attend all scheduled SBDC staff meetings and special designated UH-SBDC Lead Center training sessions.
Keep informed on business trends and news; maintains up-to-date knowledge of current developments in government regulatory agencies and financial institutions.
Attend workshops, seminars and training classes to enhance skills and improve delivery of services.
EDUCATION/LICENSE and EXPERIENCE: Bachelors degree is preferable. Five years of administrative experience required. Related experience in ownership, operating or managing a business would be helpful.
KNOWLEDGE, SKILLSANDABILITIES: Ability to handle a variety of responsibilities and have extensive experience in program development and planning, office administration and management. Strong computer skills for word processing, photo-composition, spreadsheet, graphics, and data management. Strong organizational skills, excellent verbal and written communication skills. Significant knowledge of business management and broad-based business experience including accounting, planning, budgeting and forecasting, marketing, finance, human resources management, and business planning. Ability to assess a companys strengths and weaknesses and make recommendations for improvement strategies. Ability to process complex information for decision making and problem solving. Excellent interpersonal skills, ability to handle internal and public relations courteously and tactfully. Ability to collaborate with other consultants and personnel within the SBDC network. Ability to follow university policy and procedures. Ability and willingness to learn business-related software is desired. Knowledge of and experience using MS Office Suite is required.
Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.
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Home to more than 14,000 students, Lamar University is one of the fastest growing universities in Texas and is a member of The Texas State University System. LU offers more than 100 programs of study leading to bachelor’s, master’s and doctoral degrees. The 270-acre campus in Beaumont is about 90 miles east of Houston and about 25 miles west of Louisiana