Department: Feinberg Development and Alumni Relations
The Communication Specialist is part of the team responsible for a wide variety of design, creation and production elements relating to the medical school’s electronic and print communications. The specialist often serves as a production focal point for departmental print and electronic publications, providing oversight, guidance and support on regular and unique communications activities, and provides administrative support for the Donor Relations group.
This position resides in the Feinberg Office of Development and Alumni Relations, supporting Donor Relations. The Donor Relations team provides expertise and service in stewarding and recognizing medical school donors through special events planning, one-on-one donor stewardship work and communications.
*Please Note: This role is a technical writing/administrative role. At this time social media and content creation are not significant responsibilities of the incumbent.
Implement the communications strategy to design, create and produce print communication including; regular reports, special reports, and any other organizational documents. Proof copy for print and online publications. Assist with school community promotional communications (flyers/posters/PPT), including design/layout.
Writes event programs, including speaker bios, and post-event web articles.
Organizes and coordinates events, including timelines, agenda and background materials, registration profiles, and developing complex itineraries.
May prepare event, conference and/or meeting budgets.
Edits, formats and posts stories onto website. Assists Communications with design, management and continually update website and provide technical support to other website content managers. Reviews department site and ensures web content is current.
May maintain event websites and/or blogs, which may include creating new web pages and/or updating standard information.
Format and distribute prospect, donor, alumni, etc. correspondence. Create and maintain databases, and prepare reports based on information compiled. Determine style guide standards, including formats, content, etc.
Produces donor acknowledgement letters and manages the daily process.
Orders donor recognition lists and mailing lists.
Provide administrative support to Donor Relations team, as needed; schedule management, presentation development, departmental meeting coordination, committee initiatives, etc.
Coordinates calendars and may coordinate travel.
Performs other duties as assigned
Bachelor’s degree in Communication, Business Administration or related field with a minimum of one year in a communications or administrative support role or the equivalent combination of education and experience where similar knowledge, skills, and abilities may be acquired.
One year of graphic design experience utilizing the following specialized software: Acrobat Professional, InDesign, Photoshop, Illustrator, Dreamweaver, Site Executive, Central Desktop, and Visio.
One year of public relations experience to include writing press releases, event planning, and publicity design.
Minimum Competencies: (Skills, knowledge, and abilities.)
Project management skills and demonstrated ability to work on multiple projects simultaneously.
Strong computer skills to include advanced use of Word, Excel, PowerPoint and Photoshop software programs.
Ability to identify, research, and solve problems.
Strong oral and written communication skills.
Attention to detail.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38248
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.